Caswell County Recorder Information

About Caswell County Recorder

The recorder in Caswell County is responsible for recording and maintaining records related to real property situated in the County.

Recording Fees

Make checks payable to the Caswell County Register of Deeds. Please include a self-addressed stamped envelope with all transactions.

Deeds and instruments in general are $26 for the first 15 pages and $4 for each additional page.

Deeds of trust and mortgages are $64 for up to 35 pages and $4 for each additional page.

Documents that contain multiple instruments will be charged an additional $10 for recording.

A non-standard document is an additional $25 per document.

Certified copies are $5 for the first page and $2 for each additional page.
Uncertified copies are $0.50 per page.

Real estate excise tax, also known as revenue stamps, is imposed by North Carolina law and collected by the Register of Deeds at the time of recording. The grantor must pay the Real Estate Excise Tax due. The tax rate is $2 per $1,000 of the purchase price of the real estate. The tax is levied on conveyances of an interest in real estate by all persons and organizations except federal, state, county, and municipal governments and their instrumentalities.

Document Formatting Requirements

* Present documents on white 8.5 x 11 inch paper or 8.5 x 14 inch paper.

* The top of the first page should contain a blank margin of at least 3 inches. On the remaining sides of the first page and on all subsequent pages, provide blank margins of at least 1/2 an inch.

* Typing or printing should be in black ink on white paper with a font size of at least 10 point. Blanks in an instrument can be completed in pen. Printing should be single-sided only.

* The instrument type must be stated at the top of the first page, after the 3-inch margin.

* The grantee's name and mailing address is required for any document representing a transfer of property.

* The grantor must sign the instrument and have his signature notarized.

* The name and address of the person to whom the instrument is to be returned should be affixed to the first page. If this information is not given or appears in a different place, the Register of Deeds may not accept the deed.

* The name of the person who drafted the document must be given on the first page. This information is needed even if the document was not prepared in North Carolina.

* Drafters of documents can clearly indicate the names of the parties and their capacities as grantors or grantees by writing names in all capitals or by writing "grantor" and "grantee" in parentheses. All names of the parties should be on the first page of the document and not in the middle or in an attachment. All names, including signatures, should appear consistently throughout.

* A legal description of the real property must be provided.

* A tax map and parcel ID number must be present on deeds submitted for recording.

* All deeds must have a stamp from the tax office stating that there are no delinquent taxes due. For questions regarding this, contact the tax office.

* When a document is related to a previously recorded instrument (as with a satisfaction), clearly show the original document's recording information and the names of the parties to the prior instrument and their original capacities as grantors or grantees. Names should appear consistently throughout, especially signatures.

* The total consideration paid for the property should be on the deed, as this is how excise tax is calculated.