Warren County Recorder Information

Land records in Warren County are recorded by the County Recorder. The office is held by Linda Oda.

StatewideBy June 30, 2026, each county recorder is required to post on its website electronic indexes and electronic versions of all instruments recorded on or after January 1, 1980, except veteran discharge papers and legally protected information. A username and password may be required, but no fee may be charged for access.

All deeds are available and indexed online back to 1797. The county has tract (geographical) indexing. The office does not have Registered Land (Torrens).

Checked October 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Biography of Recorder Linda Oda · Warren County Recorder

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective October 17, 2019.

StatewideEach fee in R.C. 317.32 is made up of a base fee for the recorder's services and a housing trust fund fee collected under R.C. 317.36. The recorder may charge and collect a document preservation surcharge of up to five dollars, deposited to the county general fund. Pages are measured at 8.5 x 14 inches or fraction of a page, including the caption page. Plats, maps, and prints recorded by photostatic or similar process: base fee of five cents and housing trust fund fee of five cents per square inch, with minimums of twenty dollars each. Zoning resolutions: $25 base plus $25 housing trust fund fee; zoning amendments: $10 plus $10. Notices of federal liens: $5 per notice; certificates of discharge or release: $3 (R.C. 317.09). The fees do not apply to instruments recorded by a county land reutilization corporation.

Warren County does not charge the permissive $5 digital preservation fee; if the extra $5 is sent with a document, the office keeps it rather than rejecting the document. Subdivision plats 24" x 36": $86.40 per page. Financing statements (original, amended, correction, continuation or termination, real estate only): $12.00, plus $4.00 for each name to be indexed. Copies made by the public: 25 cents per page; copies made by the Recorder's staff: $2.00 per page.

Paying the office

StatewideFees are paid upon presentation of the instruments for record; payment of fees for electronic recording may be made by electronic funds transfer, automated clearing house, or other electronic means after presentation.

Exact filing fees are required or documents are returned unrecorded. The office suggests opening an escrow account so that documents over or under the required amount can still be recorded on the day presented.

Transfer tax

Real property conveyance fee. One dollar, or ten cents for each one hundred dollars or fraction of one hundred dollars, whichever is greater, of the value of the real property transferred. The tax is collected when the document is recorded. (statewide, R.C. 319.54(G)(3))

StatewideThe conveyance fee is paid to the county auditor, and a deed of absolute conveyance is not recorded until it bears the auditor's stamp showing compliance with R.C. 319.202 and is indorsed "transferred" or "transfer not necessary" (R.C. 317.22). Counties may also levy a real property transfer tax under R.C. 322.02 at a rate not to exceed thirty cents per hundred dollars of value conveyed, paid to the county auditor prior to presentation of the deed to the recorder. R.C. 319.54(G)(3) lists transfers on which no fee is charged.

Warren County levies a real property transfer tax of $2.00 per thousand dollars of the purchase price (R.C. 322.02, permissive levy by County Commissioners), in addition to the $1.00 per thousand conveyance fee, for a total of $3.00 per thousand (pennies rounded up to the next 10 cents). The county auditor also charges a transfer fee of $0.50 per parcel, or $0.50 per appraisal card when the parcel lies in more than one taxing district.

Checked October 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Section 317.32 | Recording fees · Section 319.54 | Auditor fees · Section 322.02 | Real property transfer tax · Warren County Recorder · Fee Schedule · Frequently Asked Questions · Warren County Auditor - Real Property Transfers and Conveyances

Confirm current requirements with the recorder's office before submitting documents.

StatewideRight half of the 3-inch first-page top margin is reserved for the county recorder's indorsement. A 1.5-inch margin of blank space is required across the top of each remaining page.

StatewideNonconforming instruments are accepted with an added fee; no fee for incidental items such as page numbers, initials, or bar codes in side or bottom margins. The format standard does not apply to documents from courts, taxing authorities, or state or federal agencies, to plats, or to documents executed before July 1, 2009. Illegible signatures must have the name legibly printed, typewritten, or stamped beneath them unless the name appears elsewhere in the instrument (R.C. 317.11). Instruments must be of a quality that allows legible reproduction (R.C. 317.112). Personal information such as Social Security numbers may not be included (R.C. 317.082). Instruments in a language other than English need a certified English translation (R.C. 317.113).

Warren County's guidelines also exempt DD214s from the format standard. The first-page 3-inch top margin is reserved for the recorder, auditor and engineer.

Forms filed along with a transfer

• DTE 100 Real Property Conveyance Fee Statement of Value and Receipt Statewide Ohio Department of Taxation; filed with the county auditor
  Conveyances of real property presented to the county auditor
• DTE 102 Statement of Conveyance of Current Agricultural Use Valuation Property Ohio Department of Taxation; filed with the Warren County Auditor
  A deed with property currently in the CAUV program or in the CAUV for the previous year

Submitting documents

StatewideBy June 30, 2026, each county recorder is required to make available to the public a method for electronically recording instruments related to conveyances of real property and other instruments listed in R.C. 317.08(A) or (D), except plats and maps.

eRecording is accepted for all documents except plat maps; documents can be routed to the Map Room and Auditor's office, including DTE-100 paperwork, before recording. The office reserves the right to refuse to eRecord documents with many or complex legal descriptions. Individuals still submit documents on paper. All documents pertaining to land records must include a legal description. To re-record a transfer document, the Recorder and Auditor require a new document with new notarized signatures.

Checked October 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Real Property Conveyance Fee Statement of Value and Receipt (DTE 100) · Frequently Asked Questions · Warren County Auditor - Real Property Transfers and Conveyances · eRecording details · Document Standardization Guidelines