Mayes County Recorder Information

About Mayes County Recorder

The County Clerk is responsible for recording and maintaining real property records in Mayes County.

Recording Fees

1. For recording the first page of deeds, mortgages and any other instruments. (Includes preservation fee) $8.00 + $10.00

2. For recording each additional page of same instrument $2.00

3. For furnishing hard copies of microfilmed records to bonded abstractors only, per page $1.00

4. For furnishing photographic copies of photographic records, or of typewritten script or printed records, per page $1.00

5. For recording plat of one block or less $10.00

6. For recording plat of more than one block $25.00

7. For certifying to any copy per page $1.00

8. For recording an assignment of Tax Sale Certificate to be paid by the party purchasing $5.00

9. For recording of any mark or brand and giving certificate for same $5.00

10. For recording each certificate for estrays and forwarding description of same, as required by law $1.00

11. Recording of Mechanic's or Material men's Lien (kept in office: includes $10.00 preservation fee) first page $20
Each additional page of Mechanic's lien $2
Notice of Mechanic's or Material men's lien $8
Plus actual cost of postage $0

12. Recording Statement of Judgments (All money judgments must be on a Statement of Judgment form; includes $10.00 preservation fee) $18
Each additional page $2

13. For recording and filing of fictitious name partnership certificates $5.00

14. For recording the first page of deeds, mortgages, and any other instruments which are nonconforming $25.00
For recording each additional page of an instrument which is nonconforming $10.00

The prices listed are for estimating your costs. Please contact the county clerk's office for final pricing. See Oklahoma Statute Title 28 Section 32 for additional details.

Documentary Tax: A tax is imposed on any deed when the consideration or value of the interest or property conveyed, exclusive of the value of any lien or encumbrance thereon remaining at the time of the sale, exceeds $100. The tax is prorated at the rate of 75 cents per each $500 of the consideration. The county clerk's website has a tax calculator.

The documentary stamps evidencing payment of the taxes must be affixed to the document before recording can take place. For a list of exempt documents, see information posted under supplemental forms.

The county clerk will record free of charge all certificates designating and describing lands situated in the respective counties owned by the Five Civilized Tribes and their heirs, which lands are shown by said certificates to be exempt from taxation. These will be recorded without charge, provided that when the certificate is presented for recording, it bears the approval of the Secretary of the Interior.

For more information about documentary taxes or recording fees, contact the County Clerk directly.

Document Formatting Requirements

* Must be originals or certified copies of originals.

* Must be clearly legible and in English.

* Should be on paper no larger than 8.5 x 14 inches.

* Include a legal description of the real property.

* If the instrument contains more than 25 legal descriptions requiring separate entries in the index, the descriptions shall be sorted by addition, block, and lot, or by township, range, and section.

* A 3-inch top margin on the first page, according to the Mayes County Recorder, would be ideal. This allows for placement of a return address on the left side and the recording stamp on the right side.

* Subsequent top margins should be 1-inch. All other margins should be at least an inch.

* Instruments must list the mailing address of the grantee, mortgagee, assignee, or other designated party to which the instrument is to be delivered after recording.

* Grantor must sign the document. This signature must be acknowledged.

* The consideration paid must be listed on the document.