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Susquehanna County, Pennsylvania

Recorder Offices


Susquehanna County Recorder of Deeds

105 Maple St / PO Box 218, Montrose, Pennsylvania 18801

8:30 to 4:30 Monday through Friday

Phone: (570) 278-4600 Ext. 4065-4067


Register of Deeds

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Pennsylvania - Susquehanna County Recorder Information

The Recorder of Deeds in Susquehanna County, Pennsylvania is responsible for the recording of deeds, mortgages, and many other documents related to real property located in Susquehanna County. The office also handles the collection of realty transfer tax for the Commonwealth of Pennsylvania and local school districts and municipalities.

Recording Fees

To record a deed, the fee is $71.75 for the first four pages, four names, and 1 parcel of property. Each additional page is $2 and each additional name or parcel is 50 cents.

If a Statement of Value is filed with a deed, an additional $2 is charged.

Easements/Right of ways $58.75 for the first 4 pages, 4 names and 1 parcel of property. Each additional page is $2.00 and additional names or parcels are 50 cents. The municipality must be stated on the document.

Affidavits $18.50 for 4 pages and 4 names. Each additional page is $2.00 and extra names are 50 cents.

Certified copies are $1.50 per document, plus the cost of copies. Copies are $0.50 per page.

A self-addressed stamped envelope is required for all documents returned by mail. If an envelope is not provided, an additional $1 is required for postage.

STATEMENT OF VALUE & TRANSFER TAXES

A Statement of Value is needed when (1) the full value/consideration is not set forth in the deed, (2) the deed is without consideration or by gift, or (3) a tax exemption is claimed.

If the transfer is wholly exempt from tax based on familial relationship or public utility easement a Statement of Value is not needed.

All deeds must be accompanied by transfer taxes (if applicable) and a Statement of Value form, when required. If this form is required, it must be fully completed. Transfer taxes are 2% of the value of the property being conveyed.

In most sales agreements, the transfer tax is split between the buyer and the seller. The new owner is responsible if questions arise over the amount of tax paid.

If the property is in two municipalities, a signed affidavit stating the transfer tax percentages for each county is required.

Document Formatting Requirements

* Submit a legible document for recordation so that a clear copy can be read without magnification after it is imaged. Do not include any highlighting since those areas will not be readable once the document is scanned. If a document contains highlighting, it will be rejected.

* Margins should be a minimum of 1 inch and should be clear of markings. The maximum size page accepted is 8.5 x 14 inches, while the minimum is 8.5 x 11 inches. Use black ink and a font size of at least 10 point.

* Documents must have a proper PIN certification stamp and seal. Contact the Recorder of Deeds or Assessment Office for help. The fee for the PIN certification should be included in fees presented for recording.

* All signatures and initials must be original and in dark ink suitable for imaging.

* On a deed or mortgage, indicate the property's municipality, county, and state.

* The acknowledgment date must not pre-date the date of execution shown on the document. These two dates (execution and acknowledgment) must conform to each other.

* A formal acknowledgment ("sworn and subscribed" is not sufficient) by a notary public is required. This must include the following: state, county, date, name of individual, corporate or authorized officer appearing, notary signature, notary stamp (where applicable), and expiration date. Instead of a notary public, the acknowledging officer may be an Alderman, Attorney at Law, Attorney at Law who acts as a subscribing witness to the person who executed the document, Judge, Commissioner of Deeds, Justice of the Peace, District Justice, Military Officer (Commissioned), or Recorder of Deeds (Deputy).

* In order to meet Pennsylvania Recording requirements all deeds or other transfers of real estate must include a "Certificate of Residence," which must be signed by the grantee (or grantees) or by someone acting on their behalf, setting forth the precise residence and the complete post office address of the grantee (or grantees). This will be recorded with the deed.

* All mortgages presented for recording must have the signature of the holder, owner, or assignee. The document should contain the full name, residence (including street number), and the address of the holder, owner, or assignee.

* The consideration stated on the document must be total and complete. The required written amount must match the numerical amount. If the consideration is not stated in total on the face of the document, it must be stated on the Statement of Value form, which needs to be submitted with the deed. If claiming an exemption from realty transfer taxes, the reason for the exemption must be stated on the document or on the Statement of Value.

* When submitting subsequently related documents, include proper references for the previously recorded documents. This may include docket numbers, book and page numbers, instrument numbers and/or recording dates.

* Multiple documents constituting one transaction must clearly indicate the order of recording. Any re-recording expenses resulting from an improper order of recording will be paid by the party submitting the documents.

* To re-record a document, the original recording page must be attached. The document must contain an explanation for the re-recording. It must be re-executed and re-acknowledged.

* A foreign language document must include a written English translation to be recorded along with the original.


STATEMENT OF VALUE & TRANSFER TAXES

A Statement of Value is needed when (1) the full value/consideration is not set forth in the deed, (2) the deed is without consideration or by gift, or (3) a tax exemption is claimed.

If the transfer is wholly exempt from tax based on familial relationship or public utility easement a Statement of Value is not needed.

All deeds must be accompanied by transfer taxes (if applicable) and a Statement of Value form, when required. If this form is required, it must be fully completed. Transfer taxes are 2% of the value of the property being conveyed.

In most sales agreements, the transfer tax is split between the buyer and the seller. The new owner is responsible if questions arise over the amount of tax paid.

If the property is in two municipalities, a signed affidavit stating the transfer tax percentages for each county is required.