Recorder Offices in Champaign County

Champaign County Recorder
1512 South US Hwy. 68, Suite B-200, Urbana, Ohio 43078
8:00am to 4:00pm.M-F
Phone: (937) 484-1630
Champaign County Recorder   1512 South US Hwy. 68, Suite B-200,  Urbana, Ohio,  43078

Champaign County Recorder of Deeds
Champaign County Recorder Information
The recorder in Champaign County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic’s lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page.

The real estate conveyance fee is $4 per $1,000 and the real estate transfer fee is 50 cents per parcel.

Contact the Champaign County recorder with questions about recording or fees at (937)484-1630.
Document Formatting Requirements
The recorder in Champaign County is responsible for recording and archiving real property records for the county.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.


• Submit originals or certified copies to be recorded. Documents should be submitted on white 8.5x11 inch paper or 8.5x14 inch paper.

• A computer font size of at least 10 point should be used. Black or blue ink should be used. The document should not make use of any highlighting. Font used should be Times New Roman, Helvetica, or Palatino.

• On the top of the first page, the document should have a 3 inch margin. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.

• If signatures in the document are considered to be illegible, the name should be printed or typed beneath it.

• The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

• The name of the person who prepared the document should be listed, which can be provided in the following format: “This instrument was prepared by NAME.”

• The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

• Documents of conveyance should state the marital status of the grantor.

• The total consideration paid is required to be stated on real property documents.

• The grantee’s address (for tax mailing purposes) needs to be included with transfers of title.

• A legal description of the real property is required, as well as any prior recorded information.

• Source of title: A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.
We may be able to e-record your deed documents in Champaign County, Click Here for more information.
Champaign County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Limited Warranty Deed Form
Grant Deed Form
Easement Deed Form
Survivorship Deed Form
Affidavit of Survivorship Form
Affidavit of Confirmation Form
Transfer on Death Designation Affidavit Form
Correction Deed Form
Supplemental Documents

Real Property Conveyance Fee Statement of Value and Receipt
Statement for Reason of Exemption From Real Property Conveyance Fee
Affidavit of Facts
No current information available for Champaign County
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