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The Recording Department of the County Auditor is responsible for recording and maintaining real property records in Clark County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Formatting Requirements
The first page of a real estate deed must have a three-inch margin at the top, and a one-inch margin on the sides and bottom. The first page must also include the following key information:
- return address on left side (may be within the three-inch top margin)
- document title or titles
- reference numbers of documents assigned or released (if applicable)
- names of the grantors and grantees with references to pages where additional names can be found
- entire or abbreviated legal description
- assessor's property tax parcel number or account number
All documents will not have all pieces of the above information. Please read the descriptions of each item found later in this guide to see if it applies to the document you are preparing. Although the requirement is that the information appear on the first page, we appreciate all of the businesses who, when reformatting their documents moved it up and have it immediately following the three-inch top margin. It is our preference for the information to be included in the same order as listed above. Each additional page of same document must have one-inch margins on all sides.
Cover Sheet
A cover sheet is only required if the first page of the document does not include the required information listed above and a three-inch margin. When a cover sheet is used to fulfill the three-inch top margin and indexing information requirements all other requirements must still be met or the document will be returned for compliance. Also, when a cover sheet is used, one dollar will be added to the recording fee for the additional page on the document. You can download a cover sheet from the Recording Forms page on the Clark County Auditor's webpage.
It is preferred that documents be formatted to meet the requirements and thereby eliminate the need for an extra page. Cover sheets will be provided in the Auditor's office. The cover sheet, if used, must be completed by the customer. It is not acceptable to put "See Attached" or "see page ___" in place of including information on the form.
Margins
Aside from the return address in the opt three-inch margin, all margins must be free from printing. No additional addresses, bar codes, company logos, hole punches, line numbers, order numbers, page numbers, tracking numbers, headers, footers, notary or other seals, signatures, initials, etc., may be placed in any margin.
Waiver to Margin Requirements
A waiver for the 3" top and 1" sides and bottom margin requirements may be obtained. More information is available by contacting the Recording Office. There is a $50 fee for this waiver.
Attachments
No attachment may be affixed to documents presented for recording. Attachments, for purposes of this legislation, refers to notary seals, stick notes, or other items stapled, taped, etc. on the face of the document. Attachment does not refer to additional pages added to the end of a document such as addenda, schedules, or expanded legals which may be referred to in the body of the document as "Attachment A" or "Appendix A", etc.
Font
The font size must be 8 point type or larger.
Page Size
The maximum page size is 8 1/2" x 14". If your document is oversize you will need to reduce the original to fit on 8 1/2" x 14" or use multiple 8 1/2" x 14" pages.
Legibility
The paper must be of a weight and color capable of producing legible images, and Watermarks in the body of documents that produce unreadable images will be returned for reformatting. When documents have been highlighted in certain colors, those words are obliterated when scanned, copied or filmed.
Title
Title or titles of the document. If using a cover sheet, the title(s) on the coversheet must be the same as the title(s) on the document.
Return Address
The return address should be placed within the three-inch top margin on the first page.
Reference Number
A reference number is the Auditor's file number and volume and page (if used) of the document being assigned or released.
Grantor/Grantee
To find the appropriate party/parties to place in this field, please contact the Recording Office for the list title "Summary of Recorded Documents".
Legal Description
If a document has not historically included a legal description, this legislation does not require customers to begin adding a description. If a legal description does appear on the document or cover sheet, the assessor's tax parcel identification number must also appear on the first page. If your entire legal is on the first page, there is no need or requirement to also abbreviate it on the first page. In cases where the entire legal does not appear on the first page it must be abbreviated and placed on the first page of the document or cover sheet with a reference as to where the entire legal is located. Appropriate abbreviations are:
Lot Block Subdivision
or
Section-Township-Range quarter-quarter section (i.e., 32-17N-3W NE NE)
It is not acceptable to put "See attached" or "refer to Appendix A" in place of abbreviating the legal.
Assessor's Tax Parcel ID Number
A tax parcel ID number must appear on the first page of the document/cover sheet if a legal is included in the document. If there are too many numbers to fit on the first page, you must put what will fit and a reference to the page of the document where the remainder are located. If you need help locating the number you can contact the County Assessor's Office. If the parcel number has not yet been assigned, put "Not Yet Assigned" in the space for parcel number. If a parcel number is on the document, the legal must also be included.
Common Problems for Document Refusal
Seals in margin, signature or initials in margin, missing parcel number, something other than the return address in top 3" margin, one-inch margins are not one-inch.