Rockland County Administrator Deed Form (New York)
All Rockland County specific forms and documents listed below are included in your immediate download package:
Administrator Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Rockland County compliant document last validated/updated 3/28/2025
Administrator Deed Guide

Line by line guide explaining every blank on the form.
Included Rockland County compliant document last validated/updated 2/5/2025
Completed Example of the Administrator Deed Document

Example of a properly completed form for reference.
Included Rockland County compliant document last validated/updated 1/15/2025
The following New York and Rockland County supplemental forms are included as a courtesy with your order:
When using these Administrator Deed forms, the subject real estate must be physically located in Rockland County. The executed documents should then be recorded in the following office:
Rockland County Clerk
County Courthouse - 1 S Main St, Suite 100, New City, New York 10956-3549
Hours: 7:00am - 6:00pm M-F / Recording: 7:00am - 5:00pm
Phone: (845) 638-5070
Local jurisdictions located in Rockland County include:
- Bear Mountain
- Blauvelt
- Congers
- Garnerville
- Haverstraw
- Hillburn
- Monsey
- Nanuet
- New City
- Nyack
- Orangeburg
- Palisades
- Pearl River
- Piermont
- Pomona
- Sloatsburg
- Sparkill
- Spring Valley
- Stony Point
- Suffern
- Tallman
- Tappan
- Thiells
- Tomkins Cove
- Valley Cottage
- West Haverstraw
- West Nyack
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Rockland County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Rockland County using our eRecording service.
Are these forms guaranteed to be recordable in Rockland County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Rockland County including margin requirements, content requirements, font and font size requirements.
Can the Administrator Deed forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Rockland County that you need to transfer you would only need to order our forms once for all of your properties in Rockland County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by New York or Rockland County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Rockland County Administrator Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Transferring New York Real Property with an Administrator's Deed
Administrator's deeds are used to transfer title to real property when the owner died intestate (without a last will and testament).
The Surrogate's Court appoints an administrator to distribute the deceased individual's estate according to the rules set out in section 4-1.1of New York's Estates, Powers, and Trusts Law (EPT). The surrogate (the judge managing the case) issues documents called letters of administration, authorizing the administrator to begin his/her duties. If the estate includes real property, those duties could include using an administrator's deed to sell it.
Administrator's deeds contain the same information as warranty or quitclaim deeds, but they also include details about the administrator and the deceased owner. The administrator acts as the grantor on the deed, and his/her signature must be notarized. Some cases may require a witness to sign the deed in front of the notary, too. Note that at sections 309-a and 309-b, New York's Real Property Law (RPP) sets out specific notary statements based on whether the deed is signed inside or outside the state.
In addition to the standard state and local forms that accompany deeds submitted for recording, administrators might need to attach letters of administration from the Surrogate's Court, certified copies of the decedent's death certificate, and other supporting documentation as appropriate. Depending on the circumstances, the sale might also require court approval.
Probate procedures can be complicated, and each situation is unique. Seek assistance from an attorney or from the surrogate responsible for the case with any questions about this process.
(New York AD Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Rockland County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Rockland County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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June 30th, 2025
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Robert F.
June 30th, 2025
Breeze.... It feels silly to hire an attorney to do this for just one beneficiary. Thanks.
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Pauline C.
June 29th, 2025
Everything that was stated to be included in my order was complete. Very satisfied
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Bea Lou H.
December 2nd, 2022
easy access and easy to find what I was looking for. Thank you
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Bobby V.
October 30th, 2019
Great
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Daniel R.
December 6th, 2021
Could have had Clerk's certification of mailing form after it is recorded. Not fatal, but I did have to resort to reading the statute as well.
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F Michael C.
June 15th, 2021
Very easy to use and no hidden costs. You get to download whatever you need and can save it and even reuse it. So it's like having your own library of form that you pay for once. They even give you more related forms than you ask for and it turned out we needed some if those forms as well. The forms meet what our county requires for margins in records and so on. So I will use deeds.com again when I need a different kind of legal form.
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Charles S.
September 15th, 2022
I was very please with the deed, deed of trust and the deed of trust note. It save me a lot of preparation time.
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John C.
January 28th, 2021
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February 14th, 2019
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June 2nd, 2022
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August 11th, 2021
I couldn't be happier with this service. They're helpful, quick and thorough. They make filing government documents very easy.
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Dianne W.
July 14th, 2020
Thank you for responding so quickly to my question. I was able to locate the form and get everything downloaded. Once I saw the icon, it was easy peasy!!
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Donna R.
November 17th, 2021
This was a seamless process. It probably took one minute to fill out my information and upload the document. It was formatted and sent immediately. It was processed the next day at the county recorders office. I have zero complaints.
Before finding this company I spent an entire day calling and leaving messages at other e-filing companies like simplfile and others but they all required subscriptions. I just needed to file a single document now and then so that was not a good fit. (And those companies I found out still require the customer to do all the work!). Deeds.com kept me informed throughout the process every step.
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David W.
May 4th, 2024
Great examples on how to fill out the quitclaim deed, but no info on how to fill out the cover sheet.
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