Southampton County Certificate of Trust Form
Last validated August 12, 2026 by our Forms Development Team
Southampton County Certificate of Trust Form
Fill in the blank form formatted to comply with all recording and content requirements.

Southampton County Certificate of Trust Guide
Line by line guide explaining every blank on the form.

Southampton County Completed Example of the Certificate of Trust Document
Example of a properly completed form for reference.
All 3 documents above included • One-time purchase • No recurring fees
Immediate Download • Secure Checkout
Additional Virginia and Southampton County documents included at no extra charge:
Where to Record Your Documents
Southampton Clerk of Circuit Court
Courtland, Virginia 23837
Hours: 8:30 to 5:00 M-F
Phone: (757) 653-2200
Recording Tips for Southampton County:
- White-out or correction fluid may cause rejection
- Documents must be on 8.5 x 11 inch white paper
- Check that your notary's commission hasn't expired
- Both spouses typically need to sign if property is jointly owned
- Recording fees may differ from what's posted online - verify current rates
Cities and Jurisdictions in Southampton County
Properties in any of these areas use Southampton County forms:
- Boykins
- Branchville
- Capron
- Courtland
- Drewryville
- Ivor
- Newsoms
- Sedley
Hours, fees, requirements, and more for Southampton County
How do I get my forms?
Forms are available for immediate download after payment. The Southampton County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.
Are these forms guaranteed to be recordable in Southampton County?
Yes. Our form blanks are guaranteed to meet or exceed the applicable formatting requirements used for recording in Southampton County, including margin requirements, font requirements, and other layout standards. This guarantee applies to formatting, not to the legal sufficiency of information entered by the user or the suitability of a form for a particular transaction.
Can I reuse these forms?
Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Southampton County you only need to order once.
What do I need to use these forms?
The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.
Are there any recurring fees?
No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.
How much does it cost to record in Southampton County?
Recording fees in Southampton County vary. Contact the recorder's office at (757) 653-2200 for current fees.
Questions answered? Let's get started!
Signed by a currently acting trustee, a certification or certificate of trust under Va. Code Ann. 64.2-804 is a document summarizing a trust in lieu of the trust instrument, and contains certified statements affirmed by the trustee in the presence of a notary public. The document confirms the existence of the subject trust and the trustee's capacity and relevant powers, and is presented in support of a transaction involving trust property.
A certificate of trust is frequently recorded alongside a trustee's deed or acquisition of real property by the trust, though recording of the document is not required by Virginia Code. Instead of disclosing the settlor's estate plan by providing the entire trust instrument, the certificate allows a trustee to provide parties outside of the trust arrangement (anyone who is not a trust beneficiary) only the essential information necessary to conduct the business at hand. Recipients of a certificate "may assume without inquiry the existence of the facts contained" within it ( 64.2-804(F)).
Requirements of a certificate include statements that the trust exists and that it has not been revoked or modified in a way that would invalidate the contents of the certificate. The form presents basic information, such as the trust's name and date; the identities of the settlor and the current trustee; the trust's identification number; and the name by which property is titled to the trust. In addition, the document identifies anyone who can revoke the trust and, if there are co-trustees, the specifications for authenticating documents relating to the trust.
Further, the document enumerates the powers of the trustee pertaining to the transaction for which the certificate is presented. These may include powers under the Uniform Trust Code, codified at 64.2-7 of the Virginia Code. Recipients of a certificate can also request excerpts of the trust instrument and any amendments thereto that designate the trustee and establish these powers.
Consult a lawyer with questions about trusts and certifications of trust in Virginia.
(Virginia COT Package includes form, guidelines, and completed example)
Important: Your property must be located in Southampton County to use these forms. Documents should be recorded at the office below.
This Certificate of Trust meets all recording requirements specific to Southampton County.
Our Promise
The documents you receive here are guaranteed to meet or exceed the applicable Southampton County recording format requirements. If there is a rejection caused by our formatting, we will correct the issue or refund your payment. This guarantee applies to document formatting only and does not extend to information entered by the user, the selection of the form, or the legal effect of the completed document.
Save Time and Money
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