Virginia Forms

Norfolk City Personal Representative Deed Form

Norfolk City Personal Representative Deed Form

Norfolk City Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.

Validated 6/12/2025 Preview Form
Norfolk City Personal Representative Deed Guide

Norfolk City Personal Representative Deed Guide

Line by line guide explaining every blank on the form.

Validated 5/28/2025 Preview Form
Norfolk City Completed Example of the Personal Representative Deed Document

Norfolk City Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.

Validated 6/30/2025 Preview Form

All 3 documents above included • One-time purchase • No recurring fees

Important: Your property must be located in Norfolk City to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Norfolk City Circuit Court Clerk
Address:
150 St Paul's Blvd
Norfolk, Virginia 23510-2773

Hours: 8:45am to 4:45pm Monday through Friday

Phone: (757) 664-7387 or 664-4580

Recording Tips for Norfolk City:
  • Ask if they accept credit cards - many offices are cash/check only
  • Verify all names are spelled correctly before recording
  • Avoid the last business day of the month when possible
  • Request a receipt showing your recording numbers

Cities and Jurisdictions in Norfolk City

Properties in any of these areas use Norfolk City forms:

  • Norfolk

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Norfolk City

How do I get my forms?

Forms are available for immediate download after payment. The Norfolk City forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Norfolk City?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Norfolk City including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Norfolk City you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Norfolk City?

Recording fees in Norfolk City vary. Contact the recorder's office at (757) 664-7387 or 664-4580 for current fees.

Have other questions? Contact our support team

Probate is the legal process of settling a decedent's estate and distributing his property to devisees according to the provisions of a will or to heirs at law. A personal representative is the fiduciary confirmed by the court to administer the estate. When the decedent dies with a will, this person is called the executor. When the decedent dies without a valid will (intestate), this person is called the administrator.

A decedent's real estate passes to the beneficiaries named in his will as part of the probate process, subject to the executor's power of sale, if such power is included in the will. Intestate property passes pursuant to the course of descents established at 64.2-200, first to surviving spouse, then to decedent's children. It does not come under control of the administrator unless specified by court order.

When the decedent's will specifically directs the sale of real estate, the personal representative (either executor or administrator with the will annexed) may sell and convey the property (64.2-521). A testator (will maker) may incorporate fiduciary powers into his will, including the power to sell, transfer, and convey real property and execute and deliver conveyances of real property "in such form and with warranties and covenants as the fiduciary deems expedient and proper" (64.2-105(B)(3)). However, a power of sale is not the same as a directive to sell. To sell real estate, the personal representative must obtain an order granting the power of sale, unless the will directs otherwise.

Pursuant to a directive of the decedent's will or an order of the Circuit Court, use a personal representative's deed to transfer title to a purchaser/grantee with limited warranty of title. A personal representative's deed in the Commonwealth of Virginia is functionally equivalent to a special warranty deed. In Virginia, special warranty deeds also contain covenants of right to convey, quiet enjoyment, further assurances, and that the grantor has done no act to encumber, though these covenants are not implied (55-71 through 55-74). The grantor of a special warranty deed does not covenant that he is seized of the property, and he makes no warranty against encumbrances.

A personal representative deed identifies the fiduciary/grantor by name and capacity. It recites the decedent's name and file number assigned to the estate, as well as the court overseeing probate. The grantee's name, address, and vesting information and the derivation of title must appear on the face of the document to establish clear and marketable title. State the consideration the grantee is paying for the transfer of title. As with all document pertaining to an interest in real property, personal representative's deeds require a legal description of the subject parcel.

The fiduciary/grantor should also reference his source of authority to sell the property. To properly transfer title to the grantee/purchaser, the personal representative signs the deed in the presence of an authorized officer (Clerk, Deputy Clerk, or Notary Public) before recording in the city or county Circuit Court Clerk's office where the parcel is situated. State and local recording fees apply, unless the document notes a valid exemption. Use the Circuit Court deed calculation tool on Virginia's Court System website to determine recording fees. Verify accepted payment methods with the appropriate office.

Deeds must meet standards of form and content for recorded documents. Most county requirements coincide with the Library of Virginia's Standards for Recorded Instruments. Check with the Circuit Court Clerk's office to verify local rules and cover sheet requirements (17.1-227.1).

Consult a lawyer with questions about personal representative's deeds, or for any other issues related to decedent's real property in Virginia.

(Virginia PRD Package includes form, guidelines, and completed example)

Important: Your property must be located in Norfolk City to use these forms. Documents should be recorded at the office below.

This Personal Representative Deed meets all recording requirements specific to Norfolk City.

Our Promise

The documents you receive here will meet, or exceed, the Norfolk City recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Norfolk City Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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August 15th, 2019

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February 7th, 2019

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Caville B.

February 10th, 2019

Received the documents, but the explanation and process is not as straightforward as I would have liked. The Instructions and Sample document were not always easy to follow. I may just have a real estate lawyer perform the task.

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January 5th, 2021

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July 29th, 2020

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Shane T.

March 7th, 2020

The Transfer on Death Deed form package was very good. But like anything, could use some improvements. There is not enough space to fill more than one beneficiary with any level of additional detail like "as his sole and separate property" The area for the legal description could be a bit bigger and potentially fit many legal descriptions. Or it could be made to simply say "See Exhibit A" as is likely necessary for most anyway. The guide should indicate what "homestead property" means so the user doesn't have to research the legal definition. (which turns out to be obvious, at least in my state, if you live there, it's your homestead.) It would be helpful if an "Affidavit of Death" form were included in the package for instances where the current deed hasn't been updated to reflect a widowed owner as the sole owner before recording with only the one signature.

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CARMEN R J.

August 7th, 2019

Thank you intensly

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Dawna M.

June 15th, 2021

Easy to use website and immediate documents appropriate for my area. My only complaint is that the forms had an alignment problem where the fields that were filled in by me did not line up with the template text. I tried to correct it to no avail so I ended up having to retype the entire document. I purchased two templates and both had the same issue.

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June 18th, 2024

Very easy to navigate and start your process.

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Brandi P.

December 9th, 2020

The service itself is great, but the deed sample I ordered wasn't as accurate as I'd hoped. I needed to correct and resubmit. Not a huge deal, but a bit of an inconvenience.

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October 1st, 2021

Easy to navigate site and download forms to PC!

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December 9th, 2022

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Steve W.

February 3rd, 2023

Simple and easy transaction

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Marcia H.

April 18th, 2021

This was so easy and fast! Plus it had all the information I needed in one place. The example was right on point too!

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