Hancock County Deed of Trust and Promissory Note Form (West Virginia)
All Hancock County specific forms and documents listed below are included in your immediate download package:
Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Hancock County compliant document last validated/updated 4/2/2025
Deed of Trust Guidelines

Line by line guide explaining every blank on the form.
Included Hancock County compliant document last validated/updated 5/1/2025
Completed Example of the Deed of Trust Document

Example of a properly completed form for reference.
Included Hancock County compliant document last validated/updated 7/7/2025
Promissory Note Form

Note that is secured by the Deed of Trust.
Included Hancock County compliant document last validated/updated 1/31/2025
Promissory Note Guidelines

Line by line guide explaining every blank on the form.
Included Hancock County compliant document last validated/updated 6/24/2025
Completed Example of the Promissory Note Document

Example of a properly completed form for reference.
Included Hancock County compliant document last validated/updated 5/23/2025
Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.
Included Hancock County compliant document last validated/updated 6/9/2025
Annual Accounting Statement

Mail to borrower for fiscal year reporting.
Included Hancock County compliant document last validated/updated 6/25/2025
The following West Virginia and Hancock County supplemental forms are included as a courtesy with your order:
When using these Deed of Trust and Promissory Note forms, the subject real estate must be physically located in Hancock County. The executed documents should then be recorded in the following office:
Hancock County Clerk
102 North Court St / PO Box 367, New Cumberland, West Virginia 26047
Hours: 7:30 to 4:30 M-F
Phone: (304) 564-3311 x266
Local jurisdictions located in Hancock County include:
- Chester
- New Cumberland
- New Manchester
- Newell
- Weirton
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Hancock County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Hancock County using our eRecording service.
Are these forms guaranteed to be recordable in Hancock County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Hancock County including margin requirements, content requirements, font and font size requirements.
Can the Deed of Trust and Promissory Note forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Hancock County that you need to transfer you would only need to order our forms once for all of your properties in Hancock County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by West Virginia or Hancock County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Hancock County Deed of Trust and Promissory Note forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
There are three parties in this Deed of Trust:
1- The Trustor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take action against any person for damages.
In West Virginia, a Deed of Trust (DOT) is the most commonly used instrument to secure a loan. If the DOT has a "Power of Sale" clause, foreclosure can be done non-judicially, saving time and expense, because the trustee doesn't require the court's involvement. This process is called a Trustee Sale. Explained in WV Statute 38-1-3. "Sales under trust deeds."
Proceeds of Trustee Sale: After deducting all costs, fees and expenses of Trustee and of this trust, including the cost of evidence of title in connection with the sale and reasonable attorney's fees, trustee shall apply the proceeds of sale to payment of all sums then secured hereby and all other sums due under the terms hereof, with accrued interest, and the remainder, if any, to the persons legally entitled thereto or as provided by W. VA. ARTICLE 1, 38-1-7.
(38-1-2. Form of deed of trust; memorandum of deed of trust may be recorded.) This Form is fully formatted for W.VA. recording requirements.
Promissory Note secured by Deed of Trust.
In general, the lender can charge 6% with no written contract and 8% with a written contract. Exceptions are made, see W. VA. Statute 47-6-5, "Legal rate of interest".
Terms:
A- Principle Owed and Maturity Date of Loan
B- Payments - Traditional Installment or installments with a Balloon Payment.
C- Late Payments: So much $ owed after X number of days, plus $ for each day after.
D- Default Rate: If payment is at least 30 days past due, then the principal balance shall bear interest at default rate of $$$.
E- Overdue Loan Fee: In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee.
F- Default Terms: If any of the following events of default occur, this Note and any other obligations of the Borrower to the Lender, shall become due immediately, without demand or notice:
1) the failure of the Borrower to pay the principal and any accrued interest when due;
2) the filing of bankruptcy proceedings involving the Borrower as a debtor;
3) the application for the appointment of a receiver for the Borrower;
4) the making of a general assignment for the benefit of the Borrower's creditors;
5) the insolvency of the Borrower;
6) a misrepresentation by the Borrower to the Lender for the purpose of obtaining or extending credit.
7) In addition, the Borrower shall be in default if there is a sale, transfer, assignment, or any other disposition of any real estate pledged as collateral for the payment of this Note, or if there is a default in any security agreement which secures this Note.
G- Venue: If legal action is required, Lender provides the County of such actions.
This package can be used for financing of residential property, a condominium, a small office building and rental property (up to 4 units). A Promissory Note secured by a Deed of Trust with strong default terms can be beneficial to the Lender. This form has terms and conditions defined by W. VA. Statutes, for use in W. VA only.
(West Virginia DOT Package includes forms, guidelines, and completed examples)
Our Promise
The documents you receive here will meet, or exceed, the Hancock County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Hancock County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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Lynnellen S.
May 9th, 2019
My rating is not a 5. Although it had good instructions, it would NOT print the whole document no matter how many times I inputted the names. I ended up writing it in to complete.
I also recommend putting it on one page. I had to pay an additional fees per page and if I had to notarize it, why did I have to find 2 witnesses as well.
I deserve a discount for the time I spent repeatedly putting the same data. I was trying to save money since Im on social security only. It didnt. Get it to work correctly
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Sheryl G.
November 27th, 2021
Simple way to complete documents with very detailed instructions. And to be able to e-file them is great too.
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May 25th, 2022
The easiest thing to use ever. Amazing and extremely prompt support. They get the job done with all the information you might need
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Charles G.
August 14th, 2022
Easy to request. Fast response
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James C.
November 3rd, 2020
Deed was filed with county quickly. Great service!
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Christopher V.
March 22nd, 2019
GREAT STUFF TKS
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Barbara S.
March 11th, 2021
I found your site easy to use, though I would prefer an option to download to MWords but Adobe works well. The cost is very, very reasonable and provides documents I didn't know were needed. I would recommend this to anyone trying to deal with legal documents.
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MARIO D S.
March 7th, 2020
Well worth the $20.00 for the Transfer on Death Deed, if you are willing to do the leg work to notarize and record the deed. Money well spent and money well saved. The value is in the short, bullet type instructions and State specific forms and requirements.
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Cecilia C.
June 2nd, 2023
So very easy to follow & the cost of the packet was reasonable.
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Tina C.
August 26th, 2021
Quick and easy ordering and download. Appreciated that I could get the form that is used in my county. Would have like to be able to add paragraphs to form.
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Lutalo O.
December 26th, 2019
Great tool for finding the best real estate forms!
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