Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Ogle County Clerk and Recorder
About the Ogle County Clerk and Recorder
Land records in Ogle County are recorded by the County Clerk and Recorder. The office is held by Laura J. Cook.
Online access is offered through Laredo (subscribers), Tapestry (pay-as-you-go), and Direct Search. The chain of title may be traced back to 1837 and the original government grant in the Book and Page Index.
Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Recorder · Recorder Documents · Ordinance O-2025-0602 Amending the Predictable Fee Schedule
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $92.00 flat (Standard document, no page count) |
|---|
Other charges
| Document that does not meet the formatting standards | $127.00 per document when Any document failing to meet the requirements listed under STANDARD DOCUMENT. |
|---|---|
| Additional names indexed | $1.00 each (State and federal tax liens and releases) |
| Copies, per page | $1.00 |
| Certification | $70.56 |
Fee schedule effective August 1, 2025.
StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.
RHSP exempt standard document: $73.00. RHSP exempt non-standard document: $108.00. Plats (at least 8½ x 14 inches, no larger than 30 x 36 inches, 1 Mylar and 3 copies): $215.00. UCC filings: $73.00. State tax liens and releases: $11.00. Federal tax liens and releases: $18.50. Certified copies of plats: $316.56. Military discharge (DD214) recording and copies: no charge.
Paying the office
| Accepted | Cash, Check |
|---|
Payment in office must be made by cash or check.
Transfer tax
Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)
StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.
Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Recorder Fees · Ordinance O-2025-0602 Amending the Predictable Fee Schedule
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
|---|---|
| Other margins | 0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Ink and paper | Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Prepared-by statement required | Yes (statewide, 55 ILCS 5/3-5022) |
| Grantee address required | Yes (statewide, 55 ILCS 5/3-5026) |
| Tax statement mailing address required | Yes (statewide, 765 ILCS 5/35c) |
| Printed names under signatures required | Yes (statewide, 765 ILCS 5/35c) |
StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.
StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.
Examples of non-standard documents include a document that creates a division of an existing Property Identification Number (PIN) and a document that includes legal-size (8½ x 14) pages unless those pages are exhibit drawings or plats.
Forms filed along with a transfer
- PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of RevenueAt the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| Stamped, self-addressed return envelope | Required |
| How recorded documents come back | The original document is returned to the individual presenting it for recording. |
| Processing time | Documents that are eRecorded are recorded and returned digitally that same day. |
Electronic recordings are accepted from approved submitters from 9:00 a.m. thru 3:00 p.m. All documents must be originals or certified copies for recording. Paper PTAX-203 forms are no longer accepted as of March 1, 2024; declarations are filed through MyDec.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Recorder · Recorder Fees · Contact Us · eRecording
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Ogle County Clerk and Recorder
Deeds.com Forms
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Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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