Beltrami County Recorder Information

Land records in Beltrami County are recorded by the County Recorder/Registrar of Titles.

Images and computer indexing for abstract documents are available back to 7/1/1987; Torrens documents and Certificates of Title are available. The party index, tract index and images are generally available 2 to 3 working days after recording. Recorded military discharges are restricted records.

Checked October 2026 against official publications. Sources: Recorder and Registrar of Titles · Land Records - Online

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

StatewideThe $46 recording fee is divided by statute: $10.50 goes to the state general fund, $10 to the county recorder's technology fund, and $25.50 to the county general fund. Recording a plat costs $56. Amended floor plans and condominium or common interest community plats cost 50 cents per unit, with a $56 minimum. A noncertified copy of a document submitted for recording costs $2 when a copy or duplicate original comes with it. The recorder collects a $54 fee for receipt of a completed well disclosure certificate (Minn. Stat. § 103I.235). Each county board sets the per-page fee for noncertified copies.

Torrens fees (Minn. Stat. § 508.82): memorials $46.00 for the 1st certificate plus $20.00 for each additional certificate; transfers $46.00 for the 1st certificate plus $40.00 for each certificate thereafter; residue certificate $40.00; exchange certificates $20.00 to cancel each old certificate and $20.00 to issue each new one; certificate of condition $50.00; registered land survey $56.00. Official copy of plat $10.00 (24 x 36 size), $15.00 with certification. Copies can be mailed, faxed or emailed for an additional $5 service fee. Recording military discharges and receiving certified copies are free.

Paying the office

Transfer tax

Deed tax. .0033 of the net consideration when the consideration exceeds $3,000; $1.65 when there is no consideration or it is $3,000 or less. The tax is collected when the document is recorded. (statewide, Minn. Stat. § 287.21, subd. 1)

StatewideThe deed tax is due when a taxable deed or instrument is presented for recording (Minn. Stat. § 287.21, subd. 1(d)). A mortgage registry tax is imposed on the privilege of recording a mortgage. Its rate is .0023 of the debt, or portion of a debt, secured by a recorded mortgage of real property in Minnesota (Minn. Stat. § 287.035). Some counties are authorized by special statute to impose their own additional deed and mortgage registry taxes. For example, Minn. Stat. § 383B.80 allows Hennepin County a rate of .0001.

The recording checklist lists for transfer deeds: state deed tax included, or "Total consideration for this transfer is $3000 or less" ($1.65 payable to Auditor/Treasurer). Mortgage registration tax is to be included with mortgages.

Checked October 2026 against official publications. Sources: Minn. Stat. 357.18 County Recorder · Minn. Stat. 287.21 Imposition of tax · Minn. Stat. 287.035 Imposition of tax · Frequently Asked Questions · Recording Fees · Recording Checklist

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page has a 3-inch blank space at the top and a one-half inch border on each side and the bottom. The right half of the top blank space is reserved for recording information and the left half for tax certification.

StatewideThese standards apply to documents recorded other than by electronic means. Plats, registered land surveys, and common interest community plats are excepted. The document title must be prominently displayed at the top of the first page, below the blank space, or on the administrative page. No additional sheet may be attached so that it covers information. Documents must be legible enough to reproduce a readable copy. A document should conform to these standards, but should not be rejected unless it is not legible or cannot be archived (Minn. Stat. § 357.18, subd. 5).

White out is unacceptable on any legal document. A document for Torrens property must state "Torrens property" on the document so that it is filed correctly. A full legal description is required; the brief legal descriptions on tax statements are not sufficient.

Forms filed along with a transfer

• Certificate of Real Estate Value Statewide Minnesota Department of Revenue (filed with the county auditor)
  whenever any real estate is sold for a consideration in excess of $3,000
• Well Disclosure Certificate Statewide Minnesota Department of Health
  for a deed or other instrument of conveyance requiring a certificate of value, unless the deed contains the statutory no-wells or unchanged-status statement

Submitting documents

In-person documents are taken at the Real Estate and Tax Service Counter. All document types can be eRecorded except plats and parcel divisions; eRecorded deeds use an electronic Certificate of Real Estate Value (eCRV) and an electronic Well Disclosure Certificate (eWell) when required. Before conveying only a portion of a property, the Preliminary Parcel Division Request Form must be completed.

Checked October 2026 against official publications. Sources: Minn. Stat. 357.18 County Recorder · Minn. Stat. 507.093 Standards for documents · Minn. Stat. 507.091 Name and address of drafter · Minn. Stat. 507.092 Name and address for tax statements · Minn. Stat. 272.115 Certificate of value · Recording Checklist · Record a Document · eRecording