Polk County Recorder Information

Land records in Polk County are recorded by the Recorder of Deeds. The office is held by Carol Poindexter.

Online search requires a login user ID and password. Indexed grantor/grantee data without images is available for general public use; images and printing or downloading documents are available only by paid subscription.

Checked October 2026 against official publications. Sources: RSMo Section 59.310 · Recorder of Deeds | The Polk County Courthouse · On-Line Real Estate Search | Polk County

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

StatewideFor a document which releases or assigns more than one item: five dollars for each item beyond one released or assigned in addition to any other charges which may apply. For copying or reproducing any recorded instrument, except surveys and plats: a fee not to exceed two dollars for the first page and one dollar for each page thereafter. For recording a plat or survey of a subdivision, outlets or condominiums: twenty-five dollars for each sheet of drawings or calculations based on a size not to exceed twenty-four inches in width by eighteen inches in height. In a city not within a county (St. Louis City), recorder's fees are set by RSMo 59.313. The $26 first page is the $5 recording fee (RSMo 59.310) plus fees every recorder adds to each instrument: the $6 user fee (59.319.1, $4 before August 28, 2026), the $3 Missouri housing trust fee (59.319.2), $5 under 59.800, and $7 for the county employees retirement fund (50.1190; $6 in counties under 59.321). Additional pages are $3.

Plats and Surveys: $46.00 first page, $25.00 each additional page. Page size is up to 18” x 24”. Larger size 24” x 36” will be $69.00 first page and $50.00 for each additional page. Copies of a small survey or plat are $3.00 and a large survey or plat $5.00.

Paying the office

Checked October 2026 against official publications. Sources: RSMo Section 59.310 · Recorder of Deeds | The Polk County Courthouse

Confirm current requirements with the recorder's office before submitting documents.

StatewideNonessential information such as form numbers, page numbers or customer notations may be placed in the margin. A document may be recorded if a minor portion of a seal or incidental writing extends beyond the margins.

StatewideEvery document presented for recording, except plats and surveys, shall have on the first page below the three-inch margin: the title of the document; the date of the document; all grantors' names and marital status; all grantees' names; any statutory addresses; the legal description of the property; and reference book and pages for statutory requirements, if applicable. Documents shall not be permanently bound nor in a continuous form. Deeds, mortgages, deeds of trust and similar instruments must contain a legal description of the lands affected. Exempt from format requirements: documents signed prior to January 1, 2002; military separation papers; documents executed outside the United States; certified copies; documents where an original party is deceased or incapacitated; and judgments formatted to meet court requirements.

Attachments to a page may not be stapled or taped other than a securely attached bar coded label or as required by law. Grantors and grantees must be designated to be indexed, using the words “grantor” and “grantee”. The address of the property shall not be accepted as a legal description. A document presented for re-recording must have a new first page or cover sheet with the top 3-inch margin and the required first page designations. Fixture filings on national approved forms are exempt from the formatting requirements.

Submitting documents

Checked October 2026 against official publications. Sources: RSMo Section 59.310 · RSMo Section 59.330 · Recorder of Deeds | The Polk County Courthouse