Find everything you need to record real estate documents in San Juan County, New Mexico.
Recorder Office
San Juan County Clerk
100 South Oliver Dr, Suite 200 / PO Box 550, Aztec, New Mexico 87410
7:00 am - 5:00 pm Monday - Friday
(505) 334-9471
About the San Juan County Recorder's Office
The County Clerk is responsible for recording and maintaining records related to real property situated in San Juan County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification of document copy $1.00
Images faxed $1.00 per page
Plat Copies $5.00
Recording fees are due at the time of recording.
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification of document copy $1.00
Images faxed $1.00 per page
Plat Copies $5.00
Recording fees are due at the time of recording.
Document Requirements
* Documents to be recorded must be originals or certified copies.
* The notary information must be complete. The signature, date, seal, and expiration date is required. An instrument must be acknowledged in order to be recorded.
* Paper should be at least 8.5 x 11 inches, and should be no larger than 8.5 x 14 inches.
* A 1 x 4 inch space in the upper right hand corner of each page is required for the recording label.
* Black ink and a font size of at least 10 point should be used.
* Documents must be legible and reproducible after they have been scanned.
* The real property must be identified with a grantor and grantee.
* The grantor's signature must be on all deeds submitted.
* A street address is not an adequate legal description. A complete legal description is required for the transfer of property.
* The marital status of male grantors should be listed on documents of conveyance.
* The notary information must be complete. The signature, date, seal, and expiration date is required. An instrument must be acknowledged in order to be recorded.
* Paper should be at least 8.5 x 11 inches, and should be no larger than 8.5 x 14 inches.
* A 1 x 4 inch space in the upper right hand corner of each page is required for the recording label.
* Black ink and a font size of at least 10 point should be used.
* Documents must be legible and reproducible after they have been scanned.
* The real property must be identified with a grantor and grantee.
* The grantor's signature must be on all deeds submitted.
* A street address is not an adequate legal description. A complete legal description is required for the transfer of property.
* The marital status of male grantors should be listed on documents of conveyance.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
San Juan County Clerk
100 South Oliver Dr, Suite 200 / PO Box 550, Aztec, New Mexico 87410
7:00 am - 5:00 pm Monday - Friday
(505) 334-9471
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Grant Deed
Correction Deed
Easement Deed
Termination of Easement
Mortgage Secured by Promissory Note
Assignment of Mortgage
Release of Mortgage
Deed of Trust and Promissory Note
Assignment of Deed of Trust
Release of Deed of Trust
Contract for Deed
Personal Representative Deed
Transfer on Death Deed
Transfer on Death Revocation
Affidavit of Facts as to Death
Notice of Administration
Affidavit of Deceased Joint Tenant
Transfer of Homestead Affidavit
Mineral Deed
Mineral Deed with Quitclaim Covenants
Notice of Lis Pendens
Release of Lis Pendens
Disclaimer of Interest
Certificate of Trust
Additional Documents
Real Property Transfer Tax Declaration Affidavit
San Juan County Document
Certification of Trust Forn
San Juan County Document
Certificate of Acknowlegment - Individual
San Juan County Document
San Juan County Head of Household Exemption Application
San Juan County Document
Certificate of Acknowlegment - Representative
San Juan County Document
Jurat
San Juan County Document
Real Property Transfer Tax Declaration Affidavit
New Mexico Document
Certification of Trust
New Mexico Document
Certificate of Acknowledgment - Individual
New Mexico Document
Certificate of Acknowledgment - Representative
New Mexico Document
Jurat
New Mexico Document