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The Land Records Division of the County Clerk is responsible for recording and maintaining real property records in Westchester County.
The statutory recording fee for a deed is $45, $5 per written side of the page. For each additional town stated in the document, it is $.50 per town. There is a $5 fee to file form TP-584. To file form RP-5217, there is a $125 fee for residential or farm property. In preparing this form, be sure that Box 7A, 7B, or 7E is checked, or that both Box 7G and 8 are checked. Also on this form, be sure that the property classification code (Item 18) is 100 through 199, or 200 through 299, or 411-C. To file form RP-5217 for all other properties, the recording fee is $250. There is a $190 fee (and $5 for each additional page) to record a three-page deed for a residential property that lies in one municipality.
To record a mortgage or agreement in Westchester County, New York, a statutory recording fee of $45 applies to the transaction. The fee is $5 per written side of the page. For additional towns stated in the document, the fee is $0.50 per town. For cross-referencing each mortgage, it is $0.50 each. The mortgage-tax affidavit is $5. For a property that lies in one municipality and does not require an affidavit of mortgage, there is a $195 fee for a 30-page mortgage.
Make payable to Westchester County Clerk. Payments of mortgage tax and transfer tax must be made by ACH transfer, certified check, bank check, attorney escrow check or by check from an entity on the Westchester County Clerk guaranteed vendor list. All fees must be made payable to the 'Westchester County Clerk.' Payment of all other fees up to $500 may be made by ACH transfer, cash, check, money order, or credit card. The Westchester County Clerk Office accepts payments of fees by Visa, MasterCard, American Express or Discover, but taxes must be paid using ACH, cash, check, or money order.
Visit the Property Records Electronic Portal (PREP) to calculate fees.
Deeds should be recorded in the Office of the County Clerk of the county wherein the real property being transferred is located.
Documents submitted for recordation must include a Recording and Endorsement Cover page, created by the PREP system (Property Real Records Electronic Portal).
A New York State Department of Taxation and Finance Form TP-584, also created through the PREP system, needs to be included.
Additionally, all documents need to be accompanied by a Real Property Transfer Report, Form RP-5217, also created through PREP. In order to use PREP, users should create an account with the Office of the Westchester County Clerk.
Documents submitted for recordation must also include a payment cover page.
To record a mortgage, include a Recording and Endorsement Cover Page, created on the PREP System. Additionally, a payment cover page created on the PREP system needs to be included, along with the proper recording fees and tax payments.
After the deed has been accepted and approved for recording, it is digitally scanned for easy retrieval. This process also safeguards the document. Once the deed has been scanned and digitally archived, the original will be returned to the address that appears in the Record and Return box on the cover page. If you need a certified copy of your deed, you should order a certified copy at the time the document is submitted for recording.