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The County Clerk is responsible for recording and maintaining real property records.
Recording Fees
If the cover page does not meet statutory first page requirements, a $20 non-standard fee will be assessed.
Deeds
These include documents such as deeds, easements, and other ownership documents.
$86 for the first page
$5 for each additional page
Mortgages
These include mortgage documents such as deeds of trust, satisfaction / release of these documents.
$86 for the first page
$5 for each additional page
Liens
These include construction liens, attorney's liens, and homeowner association liens.
$76 for the first page
$5 for each additional page
Additional Fees
Additional fee for cover page
If the required blank space for our recording label (4" X 2") is not available, our recording label will be placed on a cover page and added to your document. An additional $5 will be assessed for adding this cover page. If the cover page does not meet statutory first page requirements, a $20 non standard fee will also be assessed.
Additional titles
An additional fee of $5 will be charged for documents that contain more than one transaction (ORS 205.236 (link is external)). Example: Substitution of Trustee & Deed of Reconveyance (one document containing two separate transactions) $82 first page + $5 for each additional title (+ $5 for each additional page).
Additional references
An additional fee of $5 will be charged for each additional document reference (assignment, satisfaction, or release) involving the same parties and the same properties in a single document (ORS 205.302(12) (link is external)).
Re-recording
The fee for re-recording a document is $5 per page including the cover page and the certification page.
Military discharges (DD-214) or certified copies of same: No fee - Restricted record (SB 618)
The documents exempt from the Housing Alliance Fee are as follows:
- Instruments that are otherwise exempt from recording or filing fees under any provision of law
- A satisfaction of judgment or certificate of judgment
- Internal county government instruments not otherwise charged a recording or filing fee
- Affidavits of Annual Assessment (mining claims)
- Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646
- A certified copy of a judgment, a lien record abstract as described in ORS 18.170 or a satisfaction of judgment noticed by recordation of a lien record abstract
- Instruments presented for recording by the Department of Revenue
Payment is required at the time of recording. They accept cash, checks or credit / debit cards (fees apply).
Contact the Multnomah County Clerk directly if you have questions about recording fees.
Document Formatting Requirements
Recording Requirements for Standard Recording
Text must be typed, written, or printed in 8-point type or larger (ORS 205.232)
Page size must be between 8 1/2" x 11" and 8 1/2" x 14" (ORS 205.232 (link is external))
Paper must be of sufficient quality for reproduction photographically (ORS 205.232 (link is external))
There must be enough space for the recording sticker (4" x 2") to be placed on the first page of the document (preferably in the upper right hand corner) (ORS 205.236)
First Page Requirements
When a document is presented to the county clerk for recording, the first page of the document must contain:
-The title(s) of the transaction(s) (ORS 205.236)
-The names of the persons involved in the
transaction as described in ORS 205.160
-The name and address of the person to whom the document will be delivered (ORS 205.180)
-The true and actual consideration (the amount of money) paid for the transfer (ORS 93.030)
-The name and address to which the tax statements will be delivered (ORS 93.260)
-For County Clerk Lien Records, the information described in ORS 205.125(1)(c) and (e)
-For documents that assign a mortgage or trust deed, the name and address of the assignee (ORS 205.234)
If the above information is not on the first page of the document, a cover sheet that contains the above information will be required. It will become part of the document and $5 will be added to the recording fee.
If the document does not comply with the requirements above, yet can be legally recorded, and the person does not prepare a cover sheet, then $20 will be added to the recording fee. (ORS 205.327)
Document Corrections
A document that has been previously recorded may be re-recorded to make corrections in the original document. The corrected document need not be acknowledged again. The first page of the corrected document must meet all of the first page requirements for recording.
The person presenting the document for re-recording shall include a re-recording statement on the first page of the document, or to a cover sheet authorized by ORS 205.244 (2). The re-recording statement shall contain the words:
"RERECORDED AT THE REQUEST OF ___________________ TO CORRECT ________________ PREVIOUSLY RECORDED IN BOOK _____ AND PAGE _______ OR AS FEE NUMBER ___________________."
If you do not have the original document to correct and re-record you will need to request a certified copy of the document.
A certified copy of a recorded document may not be altered for the purpose of correcting the original document (ORS 205.244 (2)). The cover sheet must contain the re-recording statement described above. The re-recorded document may include attachments identified on the cover sheet that are necessary to make corrections.