Wheeler County Recorder

The County Clerk is responsible for recording and maintaining real property records.

Fees to Record a One-Page Document:
Deed: $86 Mortgage: $86 Release/Satisfaction: $86
UCC1A/UCC3A: $86 Termination: $86 Amendments/Modifications: $86
Easement: $86 Power of Attorney: $86 Contract: $86
Filing Fee Per Additional Page (ORS205.320): $5

Lien: First page $76, each additional page $5.

Each additional transaction contained in a single document will be an additional $5.

Non-standard documents will be charged an additional $20 fee.

Certification of a document is $3.75.

Contact the Wheeler County Clerk directly if you have questions regarding recording fees or have other recording issues to discuss.

A county clerk may not record an instrument unless it contains the original signature of the person executing the instrument and the original signature of the officer before whom the acknowledgment was made. Corresponding names are to be printed or typed beneath signatures.

On the first page, provide a blank 2-inch top margin. Side and bottom margins should be at least 1.5 inches. If adequate margins are not provided, additional fees may apply. A 3 x 3 inch recording label will be placed at the top of the first page in the upper right hand corner. If there is not enough room for this, an additional page will be added for $5.

Submit documents on white paper that is at least 8.5 x 11 inches in size. Printing or typing should be in black ink with a font size of at least 8 point. Use paper that is of sufficient quality for photographic reproduction. Documents containing highlighted portions may be rejected.

Any flaps or riders that are submitted with the document must be attached to a page on at least two sides. Anything underneath the flap or rider will not be recorded.

Legal description of real property: Describe real property for recordation by giving the subdivision, or by lots, blocks, and addition names, or by partition plat recording and parcel numbers, or by metes and bounds, or by referencing the book and page, document number, or fee number of any public record of the county where the description can be found. A description by tax lot number is not adequate.

A mandatory statement for sales agreements, earnest money receipts, or other instruments for the conveyance of fee title to real property is required to be in the body of an instrument transferring or contracting to transfer fee title to real property. This statement appears in ORS 93.040.

The first page of a recorded document should contain the following information:

* Title: The document must contain a title that clearly names the transaction. This will enable the clerk to record the document in the appropriate record book. If more than one title is used, each title must be distinguishable.

* Names and addresses: List the names and addresses of the parties to the conveyance as well as under which capacity each party is serving. If a cover sheet lists multiple titles, each grantor and grantee's address must be listed under each title.

* Return address: Provide the name and address of the person to whom the document is to be returned. This information should be prefaced by "Return to."

* All instruments prepared for the purpose of conveying or contracting to convey fee title to any real estate shall contain on the face of the instrument a statement in substantially the following form: "Until a change is requested, all tax statements should be sent to the following address..."

* Statement of Consideration: All instruments conveying or contracting to convey fee title to any real estate, and all memoranda of such instruments, shall state on the face of the instrument the true and actual consideration, stated in dollars, paid for the transfer. If the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. The statement of consideration should be made by the grantor or grantee. If the statement is in the body of the instrument preceding the signatures, the execution of the instrument will constitute a certification of the truth of the statement.

* If a document is being recorded in the clerk's lien records, list the judgment or warrant amount.


A cover sheet containing the required first-page information may be attached and recorded along with the deed for an additional fee.