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Knox County, Tennessee

Recorder Offices


Knox County Register of Deeds

400 W Main St, Suite 225, Knoxville, Tennessee 37902

8:00 to 4:30 M-F

Phone: (865) 215-2330


Supplemental Documents

Register of Deeds

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Tennessee - Knox County Recorder Information

The Register of Deeds is responsible for recording and maintaining records for real property located in Knox County.

Recording Fees

There is a $10 minimum for every instrument not exceeding two pages. Each additional page is $5. For each additional page above 10, there is a $ .50 fee per page.

Each additional release or assignment is $5 per release or assignment.

For any instrument requiring the receipt of transfer tax or mortgage tax, there will be an additional $1. A computer fund of $2 will also apply to an instrument submitted for recording.

The property transfer tax is 37 cents per $100.

The mortgage tax is $0.115 per $100. The first $2,000 is exempt.

Examples:
DEEDS
$5.00 per page ($10.00 minimum)
$3.70 per thousand
$1.00 cerk fee - if tax paid
$2.00 data processing fee

TRUST DEEDS
$5.00 per page ($10.00 minimum)
$1.15 per thousand (first $2,000 exempt)
$1.00 clerk fee - if tax paid

RELEASE DEEDS
$5.00 per page ($10.00 minimum)
$2.00 data processing fee
$5.00 per additional references

ASSIGNMENTS
$5.00 per page ($10.00 minimum)
$1.15 per thousand (if new money)
$2.00 data processing fee
$1.00 clerk fee - if tax paid
$5.00 per additional references

Contact the county's Register of Deeds directly for more information on recording fees and payment methods.

Document Formatting Requirements

* Documents must be authenticated as a condition of recording. In order for a document to be authenticated it must be executed by the maker (or the person acting on behalf of the maker) and then that signature must be either notarized or witnessed.

* Instruments need to contain a recital designating the deed, will, court decree, or other source from which the grantor received the equitable interest.

* Deeds must include a legal description of the real property being conveyed.

* On the face of the deed, include the number or other identifying symbol of the parcel or parcels being transferred or conveyed. If the property is improved, include a notation at the end of the legal description indicating that the property is improved, followed by the mailing address.

* The parcel identification number of the property or a sworn affidavit stating that the number was requested from the assessor but was not furnished promptly should be provided on the deed.

* At the end of the legal description, provide the name, license number, and address of the surveyor who prepared the boundary survey from which the description was prepared. If no boundary survey was made at the time of conveyance and the legal description is different from the previous deed of record, the source of the new description shall be indicated. If the legal description is the same as the previous deed of record, this should be indicated.

* The address of the property owner, as well as the address of the person responsible for the payment of real property taxes should be included.

* The name and address of the preparer of the document should also be on the
face of the deed.

* The owner of residential property shall furnish one of the following to the purchaser: a residential property disclosure statement regarding the condition of the property, including any material defects known to the owner or a residential property disclaimer statement. Either of these forms can be included in the real estate purchase contract, in addendum to the contract, or in a separate document. This form can be found in section 66-5-210 of the Tennessee Annotated Code.

FORMATTING STANDARDS

* Documents should be submitted on 8.5 x 11 inch white paper or 8.5 x 14 inch
white paper.

* The first page should have a 3 inch top and bottom margin. Other margins on the first page and on subsequent pages should be 1 inch.

* Black ink should be used, with a font size of 10 point.

* Names should be written beneath all signatures.

* All proper parties must sign the document and have their signatures notarized. The notary acknowledgment must have the names of the parties who have signed the document, the signature of the notary, a notary seal, a corporate or individual acknowledgment, the date of acknowledgment, and the notary expiration date.