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The Recording Department of the County Auditor is responsible for recording and maintaining real property records in Clallam County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Formatting Requirements
The first page of a document submitted to the County Auditor for recording must contain:
* A three-inch margin at the top and a one-inch margin on the sides and bottom. On the left side of the three-inch top margin, provide the name and address of the person to whom the document will be returned.
* An instrument title. The County Auditor is required to only index the titles captioned on the first page.
* The reference number of documents assigned or released. If applicable, provide page number references to where additional document numbers can be found.
* The names of grantors and grantees involved in the transaction. If additional names appear in the document, provide the page number where those names are listed.
* An abbreviated legal description with lot, block, plat or section, and township and range. Provide the page number within the document where the full legal description is contained.
* The assessor's tax parcel number, if available.
Original documents should be submitted for recording. Photocopies will not be accepted.
Each additional page should have a 1-inch margin on all sides. All pages must be on paper that is a weight and color capable of producing a legible image. White standard weight copy paper is recommended. A page should be 8.5 x 11 inches or 8.5 x 14 inches. The document text should be in 8 point font and should be prepared in an ink color, such as black, that is capable of being imaged. There may not be any attachments stapled or glued to any of the pages.
Documents not meeting the first-page requirements will need to be submitted with a cover sheet, which will result in additional page fees. If a document does not meet all other requirements, it will be returned for re-formatting before it can be recorded.
If a cover page is used, it should be attached to the instrument and recorded as part of it. The information in the cover sheet will be used to generate the grantor/grantee index; however, the names and legal description contained in the instrument will be used to determine the chain of title. The County Auditor will rely on the information in the cover sheet and will not read the document to verify the accuracy or completeness of the indexing information.
The information on the first page should be in the following order:
This space reserved for the recorder's use
When recorded, return to:_______________
RETURN ADDRESS
Document Title(s)
Grantor(s)
Grantee(s)
Legal Description
Assessor's Property Tax Number
Reference Number of Documents Being Assigned or Released
Every deed submitted to the County Auditor for recordation should be in writing, signed by the parties bound by it, and acknowledged by the person executing it.
Names that have been proved or acknowledged should be printed, typewritten, or handwritten next to or below the corresponding signature so as to be legible. The County Auditor will index documents in accordance with the printed, typewritten, or handwritten names.
If a deed, contract, or real estate mortgage contains a real estate description by lot and block or addition and plat, the instrument will not be filed or recorded until the plat of such addition has been filed for record.
Real Estate Excise Tax Affidavit
A document conveying property is required to be accompanied by a Real Estate Excise Tax Affidavit when it is submitted for recording. The affidavit will not be accepted unless all areas on the page have been fully completed. A minimum $5 processing fee applies to this affidavit.
Emergency Recording of Non-Standard Documents:
If a document does not meet legibility requirements, it will be recorded as non-standard. The person preparing such a document should include the following statement, which is to be attached to the document: "I am requesting an emergency non-standard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document."