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The Register of Deeds is responsible for recording and maintaining real property records in Ellis County.
Recording Fees
For recording deeds, mortgages, or other instruments of writing-for first page (not to exceed legal size page 8 " x 14) This includes Heritage Trust and Technology fund fees $21.00
For second page and each additional page or fraction thereof-17.00
Recording town plats, for each page-$32.00
Recording release or assignment of real estate mortgage- for first page-$20.00
For second page and each additional page-$4.00
Each additional book and page listed-$16.00
For filing liens for materials and services under K.S.A.58.201, and amendments thereto-$17.00
Lis Pendens KSA 60-2201 -$5.00
Federal Tax Lien Notices-$32.00
Federal Tax Lien Release-$32.00
K.S.A.44-717(e)(1)Employment Security Law Lien Release(any state) (First page only, additional fees apply for second and additional pages and fractions thereof)-$71.00
Uniform Commercial Code Fee Schedule:
Original financing statement-$15.00
Amended financing statement-$15.00
Continuation statement-$15.00
Financing statement indicating assignment-$15.00
Separate statement of assignment-$15.00
Statement of Release of all or a part of any collateral described in a filed financing statement-$15.00
Termination Statement-$15.00
Attachments, per page (after first ten pages, which are included in initial fee)-$1.00
Written information request: Per Debtor Name-$15.00
Copy request: A copy of any filed financing statement or statement of assignment for a fee of $1.00 per page.
Certificate, certifying any instrument of record: $13.00
Acknowledgment of signature: $12.50
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)
If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.
The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility
Office requests a self-addressed stamped envelope for any document that is to be mailed out.
Document Formatting Requirements
* Documents must contain original signatures and proper notarization/acknowledgments in order to be recorded.
* In order to produce a clear and legible reproduction, the document must be sufficiently legible.
* Use letter size (8.5 x 11 inches) white paper and black ink with a font size of at least 12 point. The maximum size paper accepted is 8.5 x 14 inches.
* All schedules and exhibits accompanying the deed should be clearly identified and labeled.
* Corresponding names should be typed or printed beneath signatures.
* Provide sufficient space for the Register of Deeds recording stamp at the top or bottom of the first page. The maximum size for this stamp is 2.5x7.5. If there is not enough room, the stamp will be placed on the backside of a page, for which additional page fees will apply. A top margin of 3 inches that extends the width of the paper should be large enough to accommodate the recording stamp.
* Immediately below the top margin on the first page, provide a document title.
* The grantor and grantee connected to the real property should be identified in the deed.
* The name and address of the individual who prepared the document should be given on the first page.
* Include a return name and address on the first page so that the document can be returned after recording.
* Provide a legal description for the real property being conveyed. This can be on the document or included as an exhibit. City descriptions include a lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range. If a previously recorded instrument is referenced, the reference book and page should be included.
KANSAS REAL ESTATE VALIDATION QUESTIONNAIRE
Deeds require a one-part Sales Validation Questionnaire form. A completed Kansas Real Estate Sales Validation Questionnaire should be submitted with each deed presented for recording. The grantor or grantee (or either's agent) should complete
this form.
A list of documents that are exempt from this form can be found on the Kansas Register of Deeds website. If the validation questionnaire is not required due to an exemption, the exemption should be clearly stated on the document being filed.
The Real Estate Validation Questionnaire can be obtained from the Kansas Register of Deeds website.