Rutland County Administrator Deed Form
Last validated August 14, 2026 by our Forms Development Team
Rutland County Administrator Deed Form
Fill in the blank Administrator Deed form formatted to comply with all Vermont recording and content requirements.
Rutland County Administrator Deed Guide
Line by line guide explaining every blank on the Administrator Deed form.
Rutland County Completed Example of the Administrator Deed Document
Example of a properly completed Vermont Administrator Deed document for reference.
All 3 documents above included • One-time purchase • No recurring fees
Immediate Download • Secure Checkout
Additional Vermont and Rutland County documents included at no extra charge:
Where to Record Your Documents
Town Clerk of Benson
Benson, Vermont 05731
Hours: Mo, Tu, Th, Fr 9:00 to 3:00 & We 3:00 to 7:00
Phone: (802) 537-2611
Town Clerk of Brandon
Brandon, Vermont 05733
Hours: Mo-Fr 8:00 to 4:00
Phone: (802) 247-3635
Town Clerk of Castleton
Castleton, Vermont 05735
Hours: Mo-We 9:00 to 4:30; Th 10:00 to 5:30 (closed 12:30-1:00); Fr 9:00 to 1:00
Phone: (802) 468-2212
Town Clerk of Chittenden
Rutland, Vermont 05737
Hours: Mo-Th 9:00 to 4:00
Phone: (802) 483-6647 x1
Town Clerk of Clarendon
Clarendon, Vermont 05759
Hours: Mo-Th 10am to 4pm
Phone: (802) 775-4274
Town Clerk of Danby
Danby, Vermont 05739
Hours: Mo-Th 9am to 12pm & 1pm to 4pm
Phone: (802) 293-5136
Town Clerk of Fair Haven
Fair Haven, Vermont 05743
Hours: Mo-Th 8:00 to 4:00; We until 7:00; Fr 8:00 to 12:00
Phone: (802) 265-3610 x4
Town Clerk of Hubbardton
Castleton, Vermont 05735
Hours: Mo, We, Fr 9am to 2pm; call on other days
Phone: (802) 273-2951
Town Clerk of Ira
Ira, Vermont 05777
Hours: Tu 3:00 to 7:00 & Fr 8:30 to 2:30; or by appt
Phone: (802) 235-2745
Town Clerk of Killington
Killington, Vermont 05751
Hours: Mo-Fr 9:00 to 3:00
Phone: (802) 422-3243
Town Clerk of Mendon
Mendon, Vermont 05701
Hours: Mo, Tu, Th 8:00 to 5:00
Phone: (802) 775-1662 x1
Town Clerk of Middletown Springs
Middletown Springs, Vermont 05757-1232
Hours: Mo, Tu 9:00 to 12:00 & 1:00 to 4:00, Fr 1:00 to 4:00, Sa 9:00 to 12:00
Phone: (802) 235-2220
Town Clerk of Mount Holly
Mount Holly, Vermont 05758
Hours: Mo-Th 8:30 to 4:00
Phone: (802) 259-2391
Town Clerk of Mount Tabor
Mt. Tabor, Vermont 05739
Hours: Tu & We 9am to noon or by appt
Phone: (802) 293-5282 or 293-5020 (home)
Town Clerk of Pawlet
Pawlet, Vermont 05761-0128
Hours: Mo, We 8:30 to 3:30; Tu 11:00 to 6:00; Th 9:00 to noon
Phone: (802) 325-3309 x1
Town Clerk of Pittsfield
Pittsfield, Vermont 05762
Hours: Tu 12pm to 6pm; We, Th 9am to 3pm
Phone: (802) 746-8170
Town Clerk of Pittsford
Pittsford, Vermont 05763-0010
Hours: Mo-We 8:00 to 4:30; Th 8:00 to 6:00; Fr 8:00 to 3:00
Phone: (802) 483-6500 x11, 12 & 13
Town Clerk of Poultney
Poultney, Vermont 05764
Hours: Mo-Fr 8:30 to 12:30 & 1:30 to 4:00
Phone: (802) 287-5761
Town Clerk of Proctor
Proctor, Vermont 05765
Hours: Mo-Fr 8:00 to 4:00
Phone: (802) 459-3333
City of Rutland: Clerk
Rutland, Vermont 05702
Hours: Mo-Fr 8:30 to 5:00 (phone); 9:00 to 4:45 (vault)
Phone: (802) 773-1800 x5
Town of Rutland: Clerk
Ctr Rutland, Vermont 05736
Hours: Mo-Fr 8:00 to 4:30
Phone: (802) 773-2528
Town Clerk of Shrewsbury
Shrewsbury, Vermont 05738
Hours: Mo-Th 9:00 to 3:00
Phone: (802) 492-3511
Town Clerk of Sudbury
Sudbury, Vermont 05733
Hours: Mo 9:00 to 4:00; We 7:00 to 9:00; Fr 9:00 to 3:00
Phone: (802) 623-7296
Town Clerk of Tinmouth
Tinmouth, Vermont 05773
Hours: Mo & Th 8:00 to 12:00 & 1:00 to 5:00; most Sats 9:00 to noon; and by appt
Phone: (802) 446-2498
Town Clerk of Wallingford
Wallingford, Vermont 05773
Hours: Mo-Th 8:00 to 4:30; Fr 8:00 to 12:00
Phone: (802) 446-2336
Town Clerk of Wells
Wells, Vermont 05774
Hours: Mo-Th 7:30 to 3:30
Phone: (802) 645-0486 x10
Town Clerk of West Haven
West Haven, Vermont 05743
Hours: Mo & We 1:00 to 3:30
Phone: (802) 265-4880
Town Clerk of West Rutland
West Rutland, Vermont 05777
Hours: Mo-Th 9:00 to 3:00; Friday by appointment
Phone: (802) 438-2204
Recording Tips for Rutland County:
- Check that your notary's commission hasn't expired
- Ask about their eRecording option for future transactions
- Make copies of your documents before recording - keep originals safe
- Recorded documents become public record - avoid including SSNs
- Ask for certified copies if you need them for other transactions
Cities and Jurisdictions in Rutland County
Properties in any of these areas use Rutland County forms:
- Belmont
- Benson
- Bomoseen
- Brandon
- Castleton
- Center Rutland
- Chittenden
- Cuttingsville
- Danby
- East Poultney
- East Wallingford
- Fair Haven
- Florence
- Forest Dale
- Hydeville
- Killington
- Middletown Springs
- Mount Holly
- North Clarendon
- Pawlet
- Pittsfield
- Pittsford
- Poultney
- Proctor
- Rutland
- Wallingford
- Wells
- West Pawlet
- West Rutland
Hours, fees, requirements, and more for Rutland County
How do I get my forms?
Forms are available for immediate download after payment. The Rutland County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.
Are these forms guaranteed to be recordable in Rutland County?
Yes. Our form blanks are guaranteed to meet or exceed the applicable formatting requirements used for recording in Rutland County, including margin requirements, font requirements, and other layout standards. This guarantee applies to formatting, not to the legal sufficiency of information entered by the user or the suitability of a form for a particular transaction.
Can I reuse these forms?
Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Rutland County you only need to order once.
What do I need to use these forms?
The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.
Are there any recurring fees?
No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.
How much does it cost to record in Rutland County?
Recording fees in Rutland County vary. Contact the recorder's office at (802) 537-2611 for current fees.
Questions answered? Let's get started!
This fillable Vermont administrator's deed carries a single configuration: one court-appointed administrator, signing in a fiduciary capacity, conveys real property of a deceased person's estate. The form recites one administrator, one estate, and one fiduciary signature block with one acknowledgment certificate, the pattern that appears when an intestate estate sells a parcel through its personal representative.
One signature, one fiduciary capacity
Everything on this deed runs through the administrator's representative capacity. The signature area carries a single signature line with a printed-name entry, the acknowledgment certificate's name line carries the signer's name together with the capacity, in the style of the included example, and the operative section states expressly that the administrator signs solely as administrator of the estate and not individually. Estates with two co-administrators, and executors acting under a proved will, present different signing and capacity patterns; this form recites exactly one administrator of an estate under administration.
A deed that points back to its license
Vermont ties the validity of a personal representative's conveyance to court authority. Under 14 V.S.A. 1652, the deed of an executor or administrator who has obtained a certified copy of an order of sale or license to sell real estate from the Probate Division of the Superior Court is valid to convey the real estate of a deceased person authorized to be sold, and 14 V.S.A. 1651 directs that a certified copy of the license or order be recorded in the same office where the deed is recorded. This administrator deed is built around that structure: a section identifies the estate by decedent, Probate Division unit, and docket number, and a dedicated license section carries the date of the license or order of sale and the book and page where the certified copy sits in the town land records. The probate deed and the recorded license read together in the chain of title.
A fiduciary covenant that stops at the estate
The deed's granting clause gives, grants, sells, conveys, and confirms the property to the grantee, and its covenants are fiduciary in scope: the administrator covenants due appointment and authority under the license, and warrants the property against the lawful claims of persons claiming by, through, or under the decedent or the estate, but against no other claims. The instrument states that the administrator makes no personal covenant or warranty, which keeps the fiduciary's exposure inside the estate rather than personal. Sections for the legal description, the property address, the decedent's source of title, and the encumbrances the conveyance remains subject to complete the picture a title examiner reads.
Recording with the town clerk, not a county recorder
Vermont records land instruments by town and city. The completed deed is acknowledged before a notary public under 27 V.S.A. 341 and recorded with the clerk of the town or city where the land lies, at the statewide fee of $15.00 per page under 32 V.S.A. 1671. A Vermont Property Transfer Tax Return accompanies the deed; under 32 V.S.A. 9608 the town clerk does not record a deed evidencing a transfer of title without a complete return and the required Act 250 certificate, and the transfer tax return is prepared separately and not included in this package. The included guide walks through the return, the tax rates, and the license recording step in full.
What the download contains
The package contains the fillable administrator deed form, a completed example showing a licensed estate sale filled in from start to finish, and a guide that explains each section, the signing and notarization formalities, and the recording process with the town clerk. The materials are informational and are not legal advice; a Vermont attorney can address how the probate and conveyancing statutes operate on a specific estate.
Important: Your property must be located in Rutland County to use these forms. Documents should be recorded at the office below.
This Administrator Deed meets all recording requirements specific to Rutland County.
Our Promise
The documents you receive here are guaranteed to meet or exceed the applicable Rutland County recording format requirements. If there is a rejection caused by our formatting, we will correct the issue or refund your payment. This guarantee applies to document formatting only and does not extend to information entered by the user, the selection of the form, or the legal effect of the completed document.
Save Time and Money
Get your Rutland County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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