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The Office of the Clerk and Recorder is responsible for maintaining land records for real property located in Baca County.
Recording Fees
Colorado implemented a significant change to recording fees effective July 1, 2025. Beginning July 1, Colorado will implement a uniform flat recording fee of $40 per document, plus a combined $3 surcharge that includes $2 for the Electronic Recording Technology Board and $1 for the Clerk & Recorder technology fee. This brings the total to $43 per recorded document, regardless of page count.
Documentary fee: $.05 per $500 dollars of applicable sales consideration
The consideration amount must be clearly marked on the deed and the transfer declaration.
Some documents may be exempt from the State Documentary fee.
If ordered in the county clerk's office, copies are 25 cents per page. Certified copies are an additional $1.
Document Formatting Requirements
* Any deed or other instrument relating to or affecting title to real property must be properly acknowledged.
* The grantor to a real estate deed must sign and acknowledge it.
* Submit deeds on white 8.5 x 11 inch paper. Real estate deeds may be on paper as large as 8.5 x 14 inches. Anything larger will result in additional fees. Use a readable font size when preparing a document.
* All documents received for recording should have a top margin of at least 1-inch and .5 of inch side and bottom margins.
* If there is a newly created legal description of real property in a deed, include the name and address of the person who drafted the legal description.
* A notation of the legal mailing address of the grantee must be included in the deed. A deed submitted to the county clerk that does not contain this information will not be recorded and will be returned to the party submitting the document.
* All documents of title relating to real property, including instruments creating a lien on real property, shall include the street address or comparable identifying numbers of the property. This information is used as an aid to identification and is to be given immediately before or after the legal description of the real property. A preparer of a document can also include, as an identification aid, the assessor's schedule number or parcel number relating to the real property.
* If any ambiguity results from the inclusion of a street address, identifying numbers, or assessor's schedule or parcel number, the legal description of the property will govern.
* A deed for the conveyance of real property must have the grantor's name and address, the consideration paid for the property, the grantee's name and address, and a legal description of the real property.
Any conveyance document presented for recording shall be accompanied by the Colorado Real Property Transfer Declaration (TD-1000).