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The office of the Clerk and Recorder in Washington County is responsible for recording real estate deeds and maintaining indexes for the property records. Warranty deeds, mining claims, and other documents related to real property located in Washington County are recorded in the County Clerk and Recorder's office.
Recording Fees
$13 for the first page of all recorded documents
$5.00 for each additional page ($10.00 for each additional page on documents larger than legal size)
To record a deed that contains one or more mining claim and for indexing one or more mining claim, the fee is $5 per page and 25 cents for each additional mining claim.
Documentary fee: $.05 per $500 dollars of applicable sales consideration
The consideration amount must be clearly marked on the deed and the transfer declaration. Some documents may be exempt from this fee, such as treasurer's deeds, public trustee's deeds, sheriff's deeds, and a PT certificate of purchase.
Document Formatting Requirements
* Submit documents on white paper measuring 8.5 x 11 inches or 8.5 x 14 inches. Using a larger sized paper will result in additional fees.
* Provide a top margin of at least 1 inch on all pages. Bottom and side margins can be at least .5 of an inch. If a document does not conform to these guidelines, it can be refused for recording.
* The document must be legible and printed or typed in a readable font size.
* The grantor must sign and acknowledge the real estate deed.
* Provide a return name and address. This can be on the deed or on a self-addressed stamped return envelope.
* A deed must contain a notation of the grantee's legal address, including a street or road address if applicable. If a deed is submitted without this information, it will be returned to the submitting party. The required notation can be made by a person other than the grantee after the execution of the deed.
* If there is a newly created legal description of the real property in a deed, provide the name and address of the person who created such legal description.
* All documents of title relating to real property, including instruments creating a lien on real property, except mechanics' liens or judgment liens, shall include the street address or comparable identifying numbers immediately after the legal description of the real property. This is given as an aid to identification.
* The assessor's schedule or parcel number assigned to the real property can also be given before or after the legal description as an aid to identification. If there is any variance or ambiguity resulting from the inclusion of a street address, identifying numbers, or assessor's schedule or parcel number, the legal description of the property should govern.
Any conveyance document presented for recording shall be accompanied by the Colorado Real Property Transfer Declaration (TD-1000).