New Castle County Recorder Information

About New Castle County Recorder

The Recorder of Deeds is the repository for all land transaction records, corporate filings and financing statements in New Castle County.

Recording Fees

A statewide document fee of $30 is added to all documents, as well as a $5 technology fee.

The fee to record a deed or mortgage is $13 per page. Each parcel description listed in the document is $3.

Certified copies of any record are $3 or $6 (if furnished by Recorder's Office). Certificate for certified copies is $1 each.

The Recorder of Deeds collects transfer tax for the State of Delaware, New Castle County, City of Newark, Middletown, Delaware City, New Castle City, Smyrna and Town of Clayton. Payment of transfer tax for those municipalities should be made in two separate checks: one check for the state portion and one check for the county/municipality. Make BOTH of those checks payable to New Castle County.

For the remaining municipalities in Kent County, consult the transfer tax information sheet under supplemental forms.

Document Formatting Requirements

• Documents should have a 2 ½ inch margin at the top of the left side on the first page.

• On the top of the first page on the right side, the document should have a 1-inch margin.

• In the upper right corner, below the 1 inch margin, the tax parcel identification number should be listed, along with the preparer’s name and address, and the submitter’s return address. The preparer’s name and address should be two line spaces below the parcel number and should be given in the following form: ‘Prepared by………………………….(name and address).’

• All other margins on the first page should be at least ¾ of an inch.

• Additional document pages should have a 1-inch margin on the top, and left, right, and bottom margins of at least ¾ of an inch.

• All documents should be typed or print with font at least 12 point in size.

• Any document presented for recording that contains a notarial certificate shall contain a legible printed identification of the name and title of the Notarial Officer. The use of a typewriter, or printed or rubber stamp to provide the required information and expiration date of the officer’s term will be acceptable.

• For all deeds and documents affecting real property, a county tax assessment parcel identification number should be included in the document.

• Documents submitted for recording must be accompanied by an affidavit of residence and gain.