Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Jefferson County Clerk
About the Jefferson County Clerk & Recorder
Land records in Jefferson County are recorded by the County Clerk & Recorder. The office is held by Joseph Davis.
Checked October 2026 against official publications. Sources: County Clerk & Recorder - Jefferson County
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
Standard real property document: $85.00 regardless of the number of pages. Includes RHSP fee of $9.00Fee for documents not subject to the state-imposed surcharge (R.H.S.P) that comply with standardization rules: $67.00 regardless of the number of pages. NON-Standard are $134.00. (Articles of Incorporation, Memorandum of Judgement and Releases of Memorandum of Judgment).
Non-Standard Document Fee: (Non-compliant with 1995 ILLINOIS STANDARDIZATION RULES*) $170.00
Non-Standard fees also apply: documents that create a division of a then active existing tax parcel identification number; a document making specific reference to more than 5 tax parcel identification numbers and/or legal descriptions in the county in which it is presented for recording; or a document making specific reference to more than 5 other document numbers and/or legal descriptions recorded in the county in which it is presented for recording.
PIN NUMBER(S) is/are REQUIRED on ALL Documents related to REAL ESTATE. If not, document will be rejected.
Copies are $1.00 per page for any copies printed.
Certified copies of recorded documents are $10.00 certification fee in addition to the basic copy fee.
Faxing $2.00 per page
A self-addressed, stamped envelope is required with all recordings and copy requests.
County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.
Deeds.com has not re-verified this fee information since February 2024. Confirm current charges with the recorder's office before recording.
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
|---|---|
| Other margins | 0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Ink and paper | Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Prepared-by statement required | Yes (statewide, 55 ILCS 5/3-5022) |
| Grantee address required | Yes (statewide, 55 ILCS 5/3-5026) |
| Tax statement mailing address required | Yes (statewide, 765 ILCS 5/35c) |
| Parcel number required | Yes |
| Printed names under signatures required | Yes (statewide, 765 ILCS 5/35c) |
StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.
StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.
Forms filed along with a transfer
- PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of RevenueAt the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| Stamped, self-addressed return envelope | Required |
Jefferson County, Illinois will only accept MyDec generated PTAX forms - please bring/mail printed form with your recording.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Land Records - Jefferson County
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Jefferson County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com