Warren County Recorder Information

Land records in Warren County are recorded by the County Clerk and Recorder. The office is held by Randi Reynolds.

Recordings back to 1833 are online for a search and copy fee; Laredo is available by monthly subscription. The Recorder's Office does not perform property searches; land tract books and a land record system are available to the public in the office.

Checked October 2026 against official publications. Sources: County Clerk & Recorder - Warren County IL · Recording Fee Schedule (Exhibit A)

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective March 1, 2025.

StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.

Cemetery Deeds $25.00. Leases and Easements $86.00. Standard Documents NOT attached to property $67.00. Plats/Monument Records, any size $94.00. UCC filing or termination (Secretary of State Form) $64.00. Military discharge recording and certified copy: no charge. Liens and releases of liens by federal, state, or local government agencies (including public utilities), and Illinois Dept. of Revenue and IRS tax liens and releases: $67.00. Credit card convenience fees apply, from $1.50 for $50.00 and under.

Paying the office

ALL recordings must have exact recording fees at the time of filing, or they will be rejected for recording.

Transfer tax

Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)

StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · County Clerk & Recorder - Warren County IL · Recording Fee Schedule (Exhibit A)

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

ALL documents must include a PIN, address (unless farm ground or vacant lot), and a full and complete legal description (unless not attached to property).

Forms filed along with a transfer

• PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
  At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45

Submitting documents

Any documents received after 3:30pm may not be finished processing until the next day, therefore document numbers or recorded copies will not be available until the next day.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · County Clerk & Recorder - Warren County IL · Recording Fee Schedule (Exhibit A)