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Recorder Office Locations

Ellis County Register of Deeds
718 Main St, Rm 210, Hays, Kansas 67601
8:00am - 4:00pm M-F
Phone: (785) 628-9450

You are NOT on the Ellis County official website, you are on, a private website that is not affiliated with any government agency.
Ellis County Kansas Register of Deeds

Ellis County Recorder Information

The Register of Deeds is responsible for recording and maintaining real property records in Ellis County.

Recording Fees

Deeds, mortgages, or other instruments of writing:
first page (not to exceed legal size page 8 ½" x 14") - $18.00
second page and each additional page or fraction thereof - $14.00

Release or assignment of real estate mortgage:
first page - $17.00
second page and each additional page - $4.00

Certificate, certifying any instrument of record: $10.00

Acknowledgment of signature: $9.50

Town plats, per page: $29.00

To assure that fees are current, contact the local office directly.
Document Formatting Requirements
• Documents must contain original signatures and proper notarization/acknowledgments in order to be recorded.

• In order to produce a clear and legible reproduction, the document must be sufficiently legible.

• Use letter size (8.5x11 inches) white paper and black ink with a font size of at least 12 point. The maximum size paper accepted is 8.5x14 inches.

• All schedules and exhibits accompanying the deed should be clearly identified and labeled.

• Corresponding names should be typed or printed beneath signatures.

• Provide sufficient space for the Register of Deeds recording stamp at the top or bottom of the first page. The maximum size for this stamp is 2.5x7.5. If there is not enough room, the stamp will be placed on the backside of a page, for which additional page fees will apply. A top margin of 3 inches that extends the width of the paper should be large enough to accommodate the recording stamp.

• Immediately below the top margin on the first page, provide a document title.

• The grantor and grantee connected to the real property should be identified in the deed.

• The name and address of the individual who prepared the document should be given on the first page.

• Include a return name and address on the first page so that the document can be returned after recording.

• Provide a legal description for the real property being conveyed. This can be on the document or included as an exhibit. City descriptions include a lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range. If a previously recorded instrument is referenced, the reference book and page should be included.

Deeds require a one-part Sales Validation Questionnaire form. A completed Kansas Real Estate Sales Validation Questionnaire should be submitted with each deed presented for recording. The grantor or grantee (or either’s agent) should complete
this form.

A list of documents that are exempt from this form can be found on the Kansas Register of Deeds website. If the validation questionnaire is not required due to an exemption, the exemption should be clearly stated on the document being filed.

The Real Estate Validation Questionnaire can be obtained from the Kansas Register of Deeds website.
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We may be able to e-record your deed documents in Ellis County, Click Here for more information.