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Recorder Office Locations

Ellis County Register of Deeds Ellis County Courthouse
1204 Fort St., Hays, Kansas 67601
8:00am-5:00pm M-F
Phone: (785) 628-9450
Ellis County Register of Deeds Ellis County Courthouse    1204 Fort St., Hays, Kansas, 67601 is providing this information as a courtesy to our visitors. You are NOT on the Ellis County official website, you are on, a private website that is not affiliated with any government agency.
Ellis County Kansas Register of Deeds

Ellis County Recorder Information

The recorder in Ellis County is responsible for recording and maintaining records related to real property situated in the County.

Recording Fees

To record a deed, mortgage, or other instrument of writing (not exceeding 8.5x14 inches), the fee is $8 for the first page and $4 for each additional page.

Recording a release or assignment of real estate mortgage is $7 for the first page and $5 for each additional book and page listed.

To certify any instrument of record, the fee is $1.
Document Formatting Requirements
The Register of Deeds records all documents submitted by the public which are qualified to be recorded. The Register of Deeds also maintains an up-to-date and accurate set of indexes which show the correct ownership of land in the entire county. All records in the Register of Deeds office are required by law to be open to the public, except for the Kansas Sales Validation Questionnaire. The Questionnaire is open to those protesting their taxes and to Kansas-certified general real property appraisers only.

When a document is mailed in or presented for recording, the Register of Deeds will first examine it for any apparent errors. It is then given a time, book, and page number and is entered by name and legal description into various indexes. Warranty deeds, mortgages, and other documents pertaining to real property located in Ellis County are recorded with the Register of Deeds. Every instrument in writing, when duly recorded, shall from the time of filing with the Register of Deeds, impart notice of the contents to all persons; and all subsequent purchasers and mortgagers shall be deemed to purchase with notice. An instrument is not valid, except between the parties thereto, until it is deposited for recording.

• Documents must contain original signatures and proper notarization/acknowledgments in order to be recorded.

• In order to produce a clear and legible reproduction, the document must be sufficiently legible.

• Use letter size (8.5x11 inches) white paper and black ink with a font size of at least 12 point. The maximum size paper accepted is 8.5x14 inches.

• All schedules and exhibits accompanying the deed should be clearly identified and labeled.

• Corresponding names should be typed or printed beneath signatures.

• Provide sufficient space for the Register of Deeds recording stamp at the top or bottom of the first page. The maximum size for this stamp is 2.5x7.5. If there is not enough room, the stamp will be placed on the backside of a page, for which additional page fees will apply. A top margin of 3 inches that extends the width of the paper should be large enough to accommodate the recording stamp.

• Immediately below the top margin on the first page, provide a document title.

• The grantor and grantee connected to the real property should be identified in the deed.

• The name and address of the individual who prepared the document should be given on the first page.

• Include a return name and address on the first page so that the document can be returned after recording.

• Provide a legal description for the real property being conveyed. This can be on the document or included as an exhibit. City descriptions include a lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range. If a previously recorded instrument is referenced, the reference book and page should be included.

Deeds require a one-part Sales Validation Questionnaire form. A completed Kansas Real Estate Sales Validation Questionnaire should be submitted with each deed presented for recording. The grantor or grantee (or either’s agent) should complete
this form.

A list of documents that are exempt from this form can be found on the Kansas Register of Deeds website. If the validation questionnaire is not required due to an exemption, the exemption should be clearly stated on the document being filed.

The Real Estate Validation Questionnaire can be obtained from the Kansas Register of Deeds website.
We may be able to e-record your deed documents in Ellis County, Click Here for more information.