Ballard County Recorder Information

The County Clerk is responsible for recording and maintaining real property records in Ballard County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

DEED $50.00
DEED OF CONTRACT $50.00
DEED STAMP FEE EXMP $46.00
DEED OF CORRECTION $46.00
DEED CORRECTION W RELEASE $46.00
DEED OF RESTRICTION $46.00
DECLARATION OF TRUST $50.00
DEED W/VENDOR LIEN $50.00
DEED WITH A RELEASE $50.00
EASEMENT $50.00
RELEASE EASEMENT $46.00
MORTGAGE $80.00
POWER OF ATTY $50.00
LIS PENDENS $46.00

MECHANIC LIEN $46.00
MECHANIC LIEN RELEASE $46.00
BOND TO RELEASE MECHANIC LIEN $60.00
MECHANIC LIEN NOTICE $46.00

Extra pages over 5 require an additional $3.00
Add $4.00 for each additional notation reference listed.

For a more detailed list of documents, see the county clerk's website.

Transfer tax is collected on the consideration listed in the deed. The tax is computed at the rate of $0.50 per $500 value or fraction thereof. The transfer tax is imposed on the grantor.
A deed cannot be recorded until the transfer tax has been paid, unless an exemption applies.

These fees are subject to change without notice. Check with the county clerk's recording division directly to confirm amounts.

Confirm current requirements with the recorder's office before submitting documents.

* Paper should be white, 8.5 x 11 inches, and of sufficient weight to produce a legible record. Standard 20# copy paper is suggested.

* The first page should have a top margin of at least 2 inches. All other margins should be at least 1 inch.

* The text should be a minimum of 8 point font and should be in black ink.

* Corresponding names should be written underneath all signatures.

DEEDS

The grantor (seller) must sign the deed and must have their signatures acknowledged (notarized). Both the grantor and grantee must sign the Consideration Certificate and have their signatures notarized.

Transfer tax is collected on the consideration listed in the deed. The tax is computed at the rate of $0.50 per $500 value or fraction thereof. The transfer tax is imposed on the grantor.

A deed cannot be recorded until the transfer tax has been paid, unless an exemption applies.

A deed must have:

* First and second party (grantor and grantee) names and addresses.

* Consideration statement.

* Legal description of the real property.

* Source of title.

* Preparation statement.

* Return mail address.

* In-care of address for property tax bill.


DEED OF CORRECTION

A deed of correction may be prepared to clear up a defect in title or to correct a mistake. For example, the number of acres listed or the source of title may be corrected in the original. The original grantor and grantee must be the same in a deed of correction. A grantor or grantee cannot be added, removed, or changed in a deed of correction. A deed of correction does not convey interest in land.

A deed of correction must meet all the requirements for a deed. In addition, the reason for correction must be apparent and the document must state that it is a deed of correction and must also refer to the deed it is correcting.

Transfer tax only applies if the consideration amount has changed.


EASEMENT

An easement must meet all the requirements of a deed. The address of each parcel must be listed. Documents conveying only utility easements do not need a considerations statement.

AFFIDAVIT OF CONVERSION TO REAL ESTATE

This is a document that is filed to execute a conversion of a manufactured home (mobile home) permanently to real estate.

* The Kentucky title must first be free of lien notations.

* The document must be signed by the owners. Signatures need to be notarized.

* A preparation statement is not required.

The deed book and page number of the property where the manufactured home is to be permanently affixed must be referenced. No legal description (as that needed in a deed) is required. The document, along with a surrendered copy of the title, is filed in the miscellaneous book with the owners indexed as the first party/grantor.
Linking the document to the deed book and page source is helpful. The document needs to be filed in the county where the property is located (or greater part).


CONSIDERATION CERTIFICATION

A statement of consideration should be on virtually all deeds. The statement should be sworn and notarized by both parties as to the true consideration listed in the deed.

In the case of a transfer other than by gift, or with nominal or no consideration, provide a sworn, notarized certificate signed by the grantor and grantee (or their agents) that the consideration reflected in the deed is the full consideration paid for the property. In the case of a transfer either by gift or with nominal or no consideration, provide a sworn, notarized certificate signed by the grantor and grantee (or their agents), stating that the transfer is by gift and setting forth the estimated fair cash value of the property.

In the case of exchange of properties, the fair cash value of the property being exchanged should be stated in the body of the deed. Deeds of nominal or no consideration and deeds of gift require the statement stating the fair market value of the property.

For a list of documents that do not need a statement of consideration, see supplemental documents.