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Recording in Cheshire County is the responsibility of the Registry of Deeds.
Recording Fees
The fee to record a document is $12 for the first page and $4 for each additional page.
Copies are $2 for the first page of a document and $1 for each additional page. Certified copies are an additional $2 per document.
An additional $25 for recording each deed, mortgage, mortgage discharge, or plan will be collected for the land and community heritage investment program (L-CHIP).
A $2 surcharge is imposed on all documents, including plans, according to NH RSA 478:17j and is included with recording fees.
TRANSFER TAX: A transfer tax amount of $15 per $1,000 is imposed upon the sale, grant, of transfer of real estate and any interest therein. This is split between the buyer and the seller. If the price or consideration is $4,000 or less, a minimum of $40 is due.
If there are exemptions to the transfer tax, they must be stated on the deed being presented for recording.
Payment is due at the time of recording. Make out separate checks for recording fee, transfer tax, and L-Chip fee, payable to the Cheshire County Register of Deeds.
A self-addressed stamped envelope with the proper amount of return postage must be included if documents are to be returned by mail. If a self-addressed stamped envelope is not included, 45 cents in postage will be charged for a 1-3 page document; 65 cents for a 4-8 page document; and 85 cents for a 9-12 page document.
Document Formatting Requirements
A document should be original and should consist of individual pages that are not permanently bound or in a continuous form. The entire document must be suitable for reproduction on copy equipment currently in use by the Register of Deeds.
Use clean white 20 # paper that measures 8.5 x 11 inches. The preferred size is 8.5 x 11 inches, but 8.5 x 14 inches is also accepted.
Do not use colored markers to highlight text. Stamps and seals should not cover pertinent information. If this happens, it is better to add a new page, referring to "See attached exhibit."
In the upper left-hand corner of the first page, provide a blank space of 4 by 2 inches. This is reserved for the Register of Deeds. All other margins should be at least 1 inch.
Printing or typing should be in Times New Roman font and no smaller than 10 point. Printing should be on one side of the page only. Black ink is acceptable, but the Register of Deeds prefers blue ink for signatures.
The Register of Deeds will not accept a document if the following guidelines are not adhered to:
1. The latest mailing address of the grantee must be named in the instrument.
2. The names of all municipalities in which the property is located must be in the first descriptive sentence of the document.
3. The name of each person signing the deed as a party to the transaction must be printed or typed underneath their signature.
Unless an exemption is stated in the deed, transfer tax applies to all deeds of conveyance and the consideration must be declared on a separate tax form by each, the purchaser and the seller.