The County Clerk is responsible for recording and maintaining records in Gloucester County.
You are NOT on the Gloucester County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.
Effective May 1, 2017, a cover sheet or an electronic synopsis will be required with all land documents submitted for recording. An additional fee of $20.00 will be charged for documents submitted without it.
To record the first page of a deed or easement the fee is $30. Each page after that is $10.
A marginal notation or abstract fee is $10 per document.
A certified copy is $2.
Personal checks over $200 must be certified checks, bank checks, or money orders.
Out of state personal checks will not be accepted. Visa, MasterCard, and Discover are also accepted forms of payment.
The realty transfer tax fees must be paid at the time of recording and are as follows:
$2 per $500 of consideration in excess of $150,000;
$3.35 per $500 of consideration not in excess of $150,000 but not more than $200,000;
$3.90 per $500 of consideration in excess of $200,000 but not more than $350,000.
For considerations in excess of that amount, see the New Jersey treasury's website.
Reduced rates apply to senior citizens, blind or disabled persons and on property that is low/moderate-income housing.
* Submit documents on white paper that is at least 8.5 x 11 inches but not larger than 8.5 x 14 inches.
* All instruments must be in English and must be properly acknowledged.
* Signatures must be original with corresponding names typed or printed underneath.
* Illegible instruments will be returned unrecorded.
* On the first page, provide an adequate amount of space for the recording information. A 3-inch margin should be sufficient, but be sure to check with the county recorder before recording.
* All deeds must contain a "Prepared by" statement on the first page, which should include the name and signature of the person who drafted the instrument.
* A return address is required to be present on all documents. To help facilitate the return process, a self-addressed stamped envelope should also be included.
* The grantor must be named in the deed, and must also sign and have his/her signature acknowledged. In the case of an estate, provide the deceased's name.
* The grantee must also be named in a document of conveyance. Provide the grantee's address, including zip code.
* Deeds must include the tax block and lot and the total consideration.
* If the property has not been subdivided, the reference should be preceded by the words "part of." If no lot and block or account number have been assigned to the real property, the deed should state this fact.
* If recording a cancellation of mortgage, the original recording mortgage must be presented properly endorsed for cancellation.
* On transfers involving new construction, the words "NEW CONSTRUCTION" should be printed clearly at the top of the first page of the deed, and an affidavit by the grantor stating that the transfer is of property upon which there is new construction shall be appended to the deed.
* A Seller's Residency Form must be attached to all deeds recorded after August 1, 2004.
All deeds must include one of these following forms:
Nonresident seller's tax declaration- GIT/REP-1
Nonresident seller's tax prepayment receipt- GIT/REP-2
Seller's residency certification/exemption -- GIT/REP-3
Waiver of seller's filing requirement -- GIT/REP-4
Waiver of seller's filing requirement (corrective deed with no consideration)---GIT/REP-4a
These forms can be downloaded from the New Jersey Department of the Treasury website.
For non-residents, estates, or trusts that sell or transfer real property in New Jersey, an estimated Gross Income Tax payment is required to be made prior to recording the deed. The payment must be made to the Division of Taxation prior to closing or at closing. A list of exemptions and further details can be found on the New Jersey Division of Taxation webpage.
The estimated gross income tax payment applies to the grantor.
If re-recording a deed, the reason for re-recording should be stated at the top of the first page. All changes in the document shall be initialed by the document preparer. A new acknowledgment is required. If the realty transfer fees were paid at the time of the original recording and the consideration amount has not changed, an affidavit will have to be filed with the new deed. A document will not be re-recorded if the changes are substantial enough that a new document should have been recorded.
AFFIDAVIT OF CONSIDERATION FOR USE BY SELLER
No county recording officer shall record any deed evidencing transfer of title to real property unless (a) the consideration is recited in the deed or (b) an affidavit by one or more of the parties named in the deed declaring the consideration is annexed for recording with the deed and (c) realty transfer fees are paid.
The affidavit must be annexed to and recorded with the deed when the entire consideration is not recited in the deed, acknowledgment, or proof of execution; when the grantor claims a total or partial exemption from the fee; Class 4 property that includes commercial, industrial, or apartment property; and for transfers of "new construction."
In the case of a deed, consideration means the actual amount of money and the monetary value of any other thing of value constituting the entire compensation paid or to be paid for the transfer, including the remaining amount of any prior mortgage to which the transfer is subject or which is assumed and agreed to be paid by the grantee and any other lien or encumbrance not paid, satisfied, or removed in connection with the transfer of title.