Find everything you need to record real estate documents in Roosevelt County, New Mexico.
Recorder Office
Roosevelt County Clerk
109 West 1st St, Suite 106 / Lobby Box 4, Portales, New Mexico 88130
8:00am-5:00pm M-F / Recording until 4:30pm
(575) 356-8562
About the Roosevelt County Recorder's Office
The County Clerk is responsible for recording and maintaining records related to real property situated in Roosevelt County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed: $1.00 per image
Images faxed: $1.00 per page
Recording fees are due at the time of recording.
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed: $1.00 per image
Images faxed: $1.00 per page
Recording fees are due at the time of recording.
Document Requirements
An instrument of writing pertaining to real estate in Roosevelt County, New Mexico must be duly acknowledged in order to be considered for recording. An instrument must be subscribed by the person transferring the interest. "Acknowledgment" means notarized by a person empowered to perform notarial acts pursuant to the Notary Public Act or the Uniform Law on Notarial Acts.
A conveyance of real estate or interest in real estate, be it a quitclaim deed, warranty deed, or similar, must name both the grantor and grantee, including the grantee's address.
A legal description of the property being conveyed must be provided. Real estate may be described by referencing the description contained in a map, plat, or other instrument of record in the county where the document is being recorded. Such reference shall be legally sufficient for all purposes to the same extent as if the description had been fully set forth; provided that the instrument stating the reference must also provide the time and place of filing and recordation of the referenced instrument, or other similar information so that the instrument can be located and identified.
Each name (grantor and grantee) on the document that has a vested interest will count as one entry; this includes names for the same person that are written differently throughout the document. Trustees, personal representatives, powers of attorney, and attorneys in fact are excluded unless they are named as an individual with interest on the document.
All lots within the same block in the same subdivision are counted as one entry.
All parcels within the same section are counted as one entry.
Additional related entries: Book and page, document number, and lease numbers for oil and gas assignments or releases are each one entry.
To ensure that original documents and certified copies are mailed back to the proper party, a self-addressed stamped envelope is appreciated.
A conveyance of real estate or interest in real estate, be it a quitclaim deed, warranty deed, or similar, must name both the grantor and grantee, including the grantee's address.
A legal description of the property being conveyed must be provided. Real estate may be described by referencing the description contained in a map, plat, or other instrument of record in the county where the document is being recorded. Such reference shall be legally sufficient for all purposes to the same extent as if the description had been fully set forth; provided that the instrument stating the reference must also provide the time and place of filing and recordation of the referenced instrument, or other similar information so that the instrument can be located and identified.
Each name (grantor and grantee) on the document that has a vested interest will count as one entry; this includes names for the same person that are written differently throughout the document. Trustees, personal representatives, powers of attorney, and attorneys in fact are excluded unless they are named as an individual with interest on the document.
All lots within the same block in the same subdivision are counted as one entry.
All parcels within the same section are counted as one entry.
Additional related entries: Book and page, document number, and lease numbers for oil and gas assignments or releases are each one entry.
To ensure that original documents and certified copies are mailed back to the proper party, a self-addressed stamped envelope is appreciated.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
Roosevelt County Clerk
109 West 1st St, Suite 106 / Lobby Box 4, Portales, New Mexico 88130
8:00am-5:00pm M-F / Recording until 4:30pm
(575) 356-8562
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Grant Deed
Correction Deed
Easement Deed
Termination of Easement
Mortgage Secured by Promissory Note
Assignment of Mortgage
Release of Mortgage
Deed of Trust and Promissory Note
Assignment of Deed of Trust
Release of Deed of Trust
Contract for Deed
Personal Representative Deed
Transfer on Death Deed
Transfer on Death Revocation
Affidavit of Facts as to Death
Notice of Administration
Affidavit of Deceased Joint Tenant
Transfer of Homestead Affidavit
Mineral Deed
Mineral Deed with Quitclaim Covenants
Notice of Lis Pendens
Release of Lis Pendens
Disclaimer of Interest
Certificate of Trust