Roosevelt County Recorder Information

About Roosevelt County Recorder

The County Clerk is responsible for recording and maintaining records related to real property situated in Roosevelt County.

Recording Fees

RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.

DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2

LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2

Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed: $1.00 per image
Images faxed: $1.00 per page

Recording fees are due at the time of recording.

Document Formatting Requirements

An instrument of writing pertaining to real estate in Roosevelt County, New Mexico must be duly acknowledged in order to be considered for recording. An instrument must be subscribed by the person transferring the interest. "Acknowledgment" means notarized by a person empowered to perform notarial acts pursuant to the Notary Public Act or the Uniform Law on Notarial Acts.

A conveyance of real estate or interest in real estate, be it a quitclaim deed, warranty deed, or similar, must name both the grantor and grantee, including the grantee's address.

A legal description of the property being conveyed must be provided. Real estate may be described by referencing the description contained in a map, plat, or other instrument of record in the county where the document is being recorded. Such reference shall be legally sufficient for all purposes to the same extent as if the description had been fully set forth; provided that the instrument stating the reference must also provide the time and place of filing and recordation of the referenced instrument, or other similar information so that the instrument can be located and identified.

Each name (grantor and grantee) on the document that has a vested interest will count as one entry; this includes names for the same person that are written differently throughout the document. Trustees, personal representatives, powers of attorney, and attorneys in fact are excluded unless they are named as an individual with interest on the document.

All lots within the same block in the same subdivision are counted as one entry.
All parcels within the same section are counted as one entry.

Additional related entries: Book and page, document number, and lease numbers for oil and gas assignments or releases are each one entry.

To ensure that original documents and certified copies are mailed back to the proper party, a self-addressed stamped envelope is appreciated.