Nassau County Recorder Information

About Nassau County Recorder

The County Clerk is responsible for recording and maintaining real property records in Nassau County.

Recording Fees

Recording Fee: $40.00
Per Block Fee: $300.00
Per Page: $5.00
Endorsement Page (Office generated): $5.00

Equalization & Assessment Fee (RP-5217):
Residential: $125.00
Commercial: $250.00

Block Fee: $300 (per block reference)

New York State Transfer Tax Fee (TP-584): $5.00
NYS Tax Rate: $4.00 per $1,000.00

Mortgage Tax Affidavit: $5.00

Transfer and Mortgage Tax payments MUST BE MADE BY CERTIFIED CHECK. Recording fee payments may be made by personal check. Name, address and telephone number must be imprinted on all checks.

Except for estimated income tax, all checks must be made payable to the "Nassau County Clerk." Income tax checks should be made payable to "NYS Income Tax."

Attorney's checks drawn from a professional account are accepted for recording fees. However, payment of Mortgage and Transfer Taxes must have "Iola, Trust, Special or Escrow" imprinted on them.

When requesting a certified copy simultaneous with the recording of a document, a copy of the document to be certified and a self-addressed, stamped envelope must be included, along with the additional fee.

Document Formatting Requirements

Recording a real estate deed in Nassau County.

Please be sure that all required information is included in all documents submitted for recording.

To record a document, the filer must determine which form is appropriate to use:

Documents must be prepared using recordable forms that comply with all legal requirements. The Office of the County Clerk does not supply deed, mortgage or satisfaction forms.

Each form must be completed and acknowledged (notarized) prior to submission.

If an acknowledgement was taken in New York State, an all-purpose acknowledgment must be completed, and it must include the venue. (See NYS Real Property Law, section 309-a.)

For acknowledgements outside New York State, please refer to section 309-b of NYS Real Property Law.

The notary public must be valid and currently commissioned.

All signatures and information must be legible.

In addition, complete all forms necessary to avoid rejection of the document(s). These forms include:

NYS Form TP-584 - Combined Real Estate Transfer Tax Return, Credit Line Mortgage Certificate, and Certification of Exemption from the Payment of Estimated Personal Income Tax.

NYS Form RP-5217 - Real Property Transfer Report.

NYS Form IT-2663 - Nonresident Real Property Estimated Income Tax Payment Form (revised annually).

Form RP-5217 cannot be downloaded since it requires completion in carbon copy format.

Unless the transfer is exempt, complete Form IT-2663 to compute the gain (or loss) and pay the full amount of estimated tax due, if applicable.

Formatting

1. The section/block and lot numbers (or if a condo, the section/block and unit number) must be clearly indicated on the first (front) page of ALL documents submitted, preferably in the lower left hand margin. This information may be found on the property's current tax bill.

2. Complete the names and address of all parties of the 1st part and parties of the 2nd part.

POST OFFICE BOXES ARE NOT ACCEPTED AS ADDRESSES.

Names of parties and acknowledgments should match throughout the document (e.g., if using an initial, it should be used throughout).

3. All documents must be legible and suitable for microfilming.

4. If a receipt is requested when recording by mail, a self-addressed, stamped envelope must be included.

5. Land Records are important legal documents. The filer is urged to record the documents in person to avoid processing delays.

6. These documents affect property ownership and rights, so it is important to consult an attorney.

7. To record documents by mail, send to:

Nassau County Clerk
240 Old Country Road - Room 105
Mineola, NY 11501

8. To record documents in person, go to:

Office of the Nassau County Clerk
240 Old Country Road - Room 105
Mineola, NY 11501

9. The Office of the County Clerk does not verify the accuracy of information, i.e., Section, Block, Lot and Unit numbers. Correct indexing is the responsibility of the filer and may be found on the most current County Tax Bill.

NOTE: To record a document, it must be presented no later than 4:00pm, Monday through Friday.