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The recorder is responsible for maintaining real property records in Allen County.
Recording Fees
The Allen County Recorder will only accept a deed by mail if the County Auditor's Conveyance stamp is affixed to the instrument.
RECORDING FEES for the following documents:
DEEDS
o Warranty Deeds
o Survivorship Deeds
o Quit Claim Deeds
o Sheriffs Deeds
CERTIFICATES OF TRANSFER
o Affidavits
o Easements
o Leases
CERTIFICATES OF TITLE TO REGISTERED LAND (TORRENS LAND)
MORTGAGES
o Mortgage releases
o Assignments
o Assumptions
o Subordinations
o Encumbrances
o Waivers of priority
o Land Contracts
PLATS - DRAWINGS SHOWING LOCATION OF LOTS AND BOUNDARIES, USUALLY OF SUBDIVIDED LAND.
CONDOMINIUMS - DRAWINGS OF PROPERTY WHERE THERE IS INDIVIDUAL OWNERSHIP OF PORTIONS OF A BUILDING AND JOINT OWNERSHIP OF COMMON ELEMENTS.
ANNEXATIONS
PETITIONS
STATE CENTERLINE SURVEYS
CANCELLATIONS
MILITARY SERVICE DISCHARGES
PARTNERSHIPS
POWERS OF ATTORNEY
TRUSTS
MISCELLANEOUS RECORDS
ZONING RESOLUTIONS
MAPS
AMENDMENTS
FINANCING STATEMENTS (FILED UNDER PROVISIONS IN THE UNIFORM COMMERCIAL CODE)
LIENS
o Mechanic's Liens
o Notices of Commencements
o Federal Tax Liens
o Recognizance
o Bond Liens
o Corrupt Activity
o Medicaid Fraud Liens
o Bureau of Employment
o Unemployment Compensation
o Workers' Compensation Liens
BASIC RECORDING FEES (8.5x14 or smaller size)
First two pages-$34.00
Each additional page-$8.00
Marginal References: $4 each reference
No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00 ETC.
If a document does not meet formatting requirements, it can be recorded for an additional $20. (see below)
FEDERAL LIENS-Sec. 317.09
Abstract of Judgement (Federal Court)--$5.00
Federal Tax Lien (IRS)--$5.00
Federal Estate Tax Lien (Refiling, Correction, Other)--$5.00
RELEASE, PARTIAL RELEASE, DISCHARGE OF:
Franchise Tax lien = $4.00
Personal Property Tax Lien = $4.00
Tangible& Intangible Tax Lien = $4.00
TORRENS SYSTEM - REGISTERED LAND---Sec. 5310.15
Original Registration of Title
Issuing Duplicate Certificate of Title Transfer,
Duplicate Certificate of Title = $60.00 (1st parcel) $4.00 each additional parcel
Mortgage or lease = $20.00
Release, Assignment, Waiver of Priority, Lien Charge or Demand = $10.00
Cancellation, Change of Address, Notice of Dower, Pending Suit, Judgment, Lien, Attachment, Execution or Levy--for each parcel = $10.00
Taxes, Special Assessments for each parcel = $20.00
Continuing Duplicate Certificate = $10.00
Certified Copy of any Certificate = $30.00
LIVING WILL AND DURABLE POWER OF ATTORNEY FOR HEALTH CARE:
Documents with one or two pages-$34.00
Documents with three pages-$36.00
Documents with four or more pages-$40.00 max
PHOTOCOPY, PER PAGE SEC. 317.32(G) = $2.00
Plat Copy, per page = $2.00
COPY, CERTIFIED SEC. 317.32(8) = $2.00 per page & $1.00 per seal
Include a self-addressed, stamped envelope of sufficient size for return of recorded documents.
County recording fees are subject to change without notice. For the most current fees and further information, contact the local recorder directly.
Document Formatting Requirements
Ohio has recorded land as well as registered land. Both types of documents can be brought to the County Recorder.
A deed should be signed and acknowledged by the grantor. The county recorder is not authorized to take acknowledgments.
If signatures in the document are not legible, the recorder cannot accept the instrument unless corresponding names are legibly printed, typewritten, or stamped beneath the signatures.
The name of the person who prepared the instrument should be typewritten, printed, or stamped legibly at the end of the instrument. This requirement will be met if a statement in the following form is used: "This instrument was prepared by (name)."
Use white paper that is either 8.5 x 11 inches or 8.5 x 14 inches in size. If size and legibility requirements are not met, the person submitting the document may be asked to submit the original (if submitting an illegible copy) or to submit a true copy in order to satisfy requirements.
If an instrument is executed in whole or in part in a language other than English, it must be accompanied by a certified English translation, as defined in the Ohio Revised Code, section 317.113.
Use a legible font in a size of at least 10 point. Text should be in black or blue ink Highlighting is not permitted. The Ohio Recorders' Association suggests Helvetica font, Times New Roman, or Palatino.
At the top of the first page, provide a 3-inch margin to accommodate the certification or endorsement by the county auditor, county engineer, or county recorder. The right half of the 3-inch top margin is reserved for the county recorder.
At the top of each remaining page, provide a 1.5 inch margin to accommodate the certification or endorsement by the county auditor, county engineer, or county recorder.
All other margins should be at least 1-inch on each side of the page and on the bottom.
The county recorder will not accept a document unless it bears the stamp of the county auditor stating that the conveyance has been examined and that the grantor has complied with section 319.202 of the Ohio Revised Code. When the conveyance is presented to the county auditor, it will be marked as "transfer not necessary" or "transferred."
A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.
Whenever a survey is made of lands that are being conveyed, the county auditor will require that the name of the person who made the survey appear in the deed. The name should be printed, typewritten, or stamped legibly. This requirement will be met if a statement in substantially the following form appears on the deed: "A survey of this property was made by..."
The statutory form for a deed calls for the preparer of the document to list the marital status of the grantor.
Include the grantee's mailing address in a document of conveyance.
Provide a legal description of the real property being conveyed.
A Property Disclosure form is required for all non-exempt residential real property transfers. Details of this form can be found in section 5302.30 of the Ohio Revised Code.