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Register of Deeds

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Ohio - Miami County Recorder Information

The recorder is responsible for maintaining real property records in Miami County.

Recording Fees

The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page, plus $1 for the certification seal.

The fee for each marginal notation on a document is $4.

Cash, checks, or credit cards are acceptable forms of payment.

The Miami auditor's conveyance fee is $2 per $1,000, and the transfer fee is 50 cents per parcel.

The Miami County Recorder can be reached at 937-440-6040. Contact the recorder with questions regarding recording fees or auditor's fees due upon recording.

Document Formatting Requirements

* Submit documents to be recorded on white 8.5 x 11 inch paper or 8.5 x 14 inch paper. Submit an original or a certified copy of an original to be recorded.

* Use a computer font size of at least 10 point and blue or black ink.

* Do not use any highlighting on the document. Font used should be Times New Roman, Helvetica, or Palatino.

* On the top of the first page, provide a 3 inch margin. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.

* If signatures in the document are considered to be illegible, the name should be printed or typed beneath it. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."

* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

* Documents of conveyance should state the marital status of the grantor.

* The total consideration paid is required to be included on real property documents.

* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.

* A legal description of the real property is required, as well as any prior recorded information.

* A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.