You are NOT on the Lackawanna County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.
The Recorder of Deeds is responsible for recording and maintaining real property records in Lackawanna County.
A deed or mortgage is $67 to record.
Fees include up to four pages, four names, one acknowledgment, and one parcel. Each additional page over four is $2 a page. Each additional name over four is $0.50 a name. Each additional acknowledgment is $0.50. Each additional parcel is $0.50.
All documents require a $10 parcel identification fee for each parcel certified inside the document to be recorded. The fee for each PIN certification is $10.
An affidavit is $18.50.
A Statement of Value is $2.
Photocopies are $0.50 per page. Certified copies have an additional $2 fee.
*A husband and wife are indexed and counted as two entries. A hyphenated last name will be indexed both ways but only counted as one. The Attorney in Fact are indexed and counted.
Cash is no longer accepted for any transaction other than copies of documents through the Recorder's computer access.
Self-addressed stamped envelopes are required for the return of documents and recording receipts.
Documents sent through the mail to the Recorder of Deeds will be forwarded to the Tax Assessment Office for PIN certification. If proper recording fees are not included, the document will be returned to the submitter. Separate checks are not needed for Realty Transfer Taxes and Recording Fees.
If a check mailed in with a document exceeds the fees by more than $5, the document will be returned unrecorded. Over-payments of $5 and under will not be refunded.
* When submitting a document for recordation, it must be legible so that a clear copy can be read without magnification after it is imaged. Do not highlight any areas on the document, since those areas will appear unreadable once the document is scanned. If a document contains highlighting, it will be rejected.
* The maximum size page accepted is 8.5 x 14 inches, while the minimum is 8.5 x 11 inches. Use black ink in a font size of at least 10 point. Margins should be a minimum of 1 inch and should be clear of markings.
* Documents will be deemed unacceptable for recording without the proper PIN certification stamp and seal of the Lackawanna County Assessment Office. The fee for the PIN certification should be included in fees presented for recording.
* All signatures and initials in the document must be original and in dark ink suitable for imaging.
* On a deed or mortgage, indicate the property's municipality, county, and state.
* The acknowledgment date must not pre-date the date of execution shown on the document. These two dates (execution and acknowledgment) must conform to each other.
* The document must have a formal acknowledgment ("sworn and subscribed" is not sufficient) by a notary public which must include the following: state, county, date, name of individual, corporate or authorized officer appearing, notary signature, notary stamp (where applicable), and expiration date.
* All deeds (or other transfers of real estate) must include a "Certificate of Residence" in order to meet Pennsylvania recording requirements. The Certificate of Residence must be signed by the grantee (or grantees) or by someone acting on their behalf, setting forth the precise residence and the complete post office address of the grantee (or grantees). This will be recorded with the deed.
* All mortgages presented for recording must have the signature of the holder, owner, or assignee on any mortgage presented for recording. The document should contain the full name, residence (including street number), and the address of the holder, owner, or assignee.
* The consideration stated must be total and complete. The required written amount must match the numerical amount. If the consideration is not stated in total on the face of the document, it must be stated on the Statement of Value form, which needs to be submitted with the deed. If claiming an exemption from realty transfer taxes, the reason for the exemption must be stated on the document or on the Statement of Value.
* Any transfer that involves more than one municipality must stipulate the division of transfer taxes applicable to each municipality.
* When submitting subsequently related documents, include proper references for the previously recorded documents. This may include docket numbers, book and page numbers, instrument numbers and/or recording dates.
* Multiple documents constituting one transaction must clearly indicate the order of recording. Any re-recording expenses resulting from an improper order of recording will be paid by the party submitting the documents.
* To re-record a document, the original recording page must be attached. The document must contain an explanation for the re-recording. It must be re-executed and re-acknowledged.
* A foreign language document must include a written English translation to be recorded along with the original.
STATEMENT OF VALUE
A Statement of Value is needed when (1) the full value/consideration is not set forth in the deed, (2) the deed is without consideration or by gift, or (3) a tax exemption is claimed.
A Statement of Value is not needed if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
All deeds must be accompanied by transfer taxes (if applicable) and a Statement of Value form, when required. If this form is required, it must be fully completed. Transfer taxes are 2% of the value of the property being conveyed, with the exception of property transferred in the City of Scranton. The total Realty Transfer Tax collected in Scranton is 2.4%.
In most sales agreements, the transfer tax is split between the buyer and the seller. The new owner is responsible if questions arise over the amount of tax paid.