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Montgomery County, Pennsylvania

Recorder Offices


Montgomery County Recorder of Deeds

One Montgomery Plaza, Swede and Airy Streets, Suite 303 / PO Box 311, Norristown, Pennsylvania 19404-0311

8:30 to 4:15 M-F

Phone: (610) 278-3289


Register of Deeds

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Pennsylvania - Montgomery County Recorder Information

The County Recorder of Deeds in Montgomery County, Pennsylvania is responsible for maintaining all of the land records recorded in the county. The recorder is also responsible for collecting state and local realty transfer taxes for the county.

Recording Fees

To record a deed or mortgage, the fee is $86.75 for the first four pages. For each page over four pages, there is an additional $4 fee. For each name over the first four on a deed, there is a $1.00 fee. For each additional parcel, $15.50 is owed.

Statements of Value are filed in duplicate, and the fee is $1.50 for two. The Statement of value must be completely filled in. Any blanks will be cause for rejection.

Mailed copies are $5, certified mailed copies are $10. In-person copies are 50 cents a page, plus $1.50 for the certification.

A non-standard document will be charged an additional $25.

The rejection fee for an incomplete or incorrect document is $10.

When recording deeds, two separate checks are required: one for recording fees and one for the state and local realty transfer tax.

All checks must include the account holder's address.

Make Checks Payable: Montgomery County Recorder of Deeds or Montco Recorder of Deeds or Montgomery County ROD or Montco ROD

A convenience fee of 2.75% of transaction or $1.00 minimum will be added per credit card transaction via the internet or over the counter

MISCELLANEOUS FEES:
Incorrect check amount up to $5.00
NSF return check $30.00
Document submitted without envelope $1.00 for single $5.00 multiple
Refund check $5.00
Incomplete check $5.00 for 1 check multiple documents, $1.00 for 1 check single document

Self-addressed stamped envelope of sufficient size to accommodate documents. Must be included with every recording or copy request

If you have questions about the recording fees or realty transfer taxes, contact the Montgomery County Recorder of Deeds at 610-278-3289.

Document Formatting Requirements

Prior to recording, all documents must be registered by the Montgomery County Board of Assessments, located directly across the hall from the Recorder of Deeds.

In 2008, deeds were no longer required to be pre-registered; however, some boroughs and townships still require the registration of deeds after recording. This responsibility falls to the submitter, who must take the deed to the municipality to be registered after it has been returned by the Recorder of Deeds Office.

* Acknowledgements must include the county, state, date, person or corporate officer's name(s) and titles of persons appearing, notary signature, seal and expiration date. If any of these items are missing, the acknowledgement is considered defective.

* The acknowledgement date cannot pre-date the document date.

* All deeds and mortgages should indicate the county, municipality, and state where the property is located. This should be included with the legal description.

* A certified grantee or mortgagee address must appear on all deeds and mortgages and assignments. The certifications should be signed.

* Numerical amounts must match written amount on deeds and mortgages.

* Book and page numbers of mortgages must appear on all documents that refer back to the document being recorded.

* Unless an exemption is clearly stated in the deed (such as in family transfers), transfer taxes or a Statement of Value should accompany all transfers. The Department of Revenue requires that a Statement of Value form be fully completed in order for the deed to be recorded.

* For multiple documents constituting of one transaction, the order of recording must be clearly indicated on each document. Any re-recording expenses from the improper order of recording will be paid by the person submitting the document.

* Any re-recording of a document must be re-acknowledged.

* If a deed has transfer tax in more than one municipality, it must stipulate the division of transfer taxes.

* A parcel identifier number must appear on all real property documents. The PIN is a 12-digit number in Montgomery County.