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The Recorder of Deeds in York County, Pennsylvania is responsible for recording and maintaining real property documents for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.
The fee to record a deed or mortgage is $85.25
This fee includes four names and four pages. An additional $10 is due for each parcel identification number on the document. Each additional page is $2, and each additional name is 50 cents.
Copies (8.5" x 11"/ 8.5" x 14/ 11" x 17"): $0.50 per page
Copies (18" x 24"): $1.00 per page
Certification of Documents: $1.50
The realty transfer tax is 2% of the consideration total for state and local taxes. This is due upon recording.
Cash or checks are acceptable methods of payment. York county does not require separate checks for transfer taxes.
If you have questions about recording fees or transfer taxes, contact the York County Recorder of Deeds at 717-771-9608.
Document Formatting Requirements
1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of he person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.
2. Documents should be submitted on white 8.5 x 11 inch or 8.5 x 14 inch paper. Margins should be a minimum of 1-inch and should be free from all markings.
3. A complete legal description of the real property must be present, including the municipality and county.
4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.
5. A signed Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
Statement of Value:
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.