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Register of Deeds

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Tennessee - Hawkins County Recorder Information

The Register of Deeds is responsible for recording and maintaining records for real property located in Hawkins County.

Recording Fees

To record a deed, deed of trust, or mortgage, the fee is $12 for the first two pages. Each additional page or attachment is $5.

Multiple assignments or releases are $5 per reference after the first.

The deed transfer tax is $0.37 per $100.

The mortgage tax is $0.115 per $100. The first $2,000 of indebtedness is exempt
from mortgage tax. Add $1 probate fee to total taxes paid.

The real estate certification fee is $1 per page.

A self-addressed stamped envelope is requested for return purposes.

Contact the county's Register of Deeds directly for more information on recording fees and payment methods.

Document Formatting Requirements

* Original copies or certified copies can be submitted for recording. A certified copy must have the clerk's signature and seal from the certifying office.

* White paper measuring 8.5 x 11 inches or 8.5 x 14 inches is accepted.

* If the first page does not provide sufficient space for recording information, an additional page will be added, which will result in extra fees. To accommodate this requirement, the first page should have a top and bottom margin of at least 3 inches. Side margins should be at least 1 inch. All margins on subsequent pages should be at least 1 inch.

* Black ink with a minimum font size of 10 point is required.

* A deed will not be recorded unless it contains the name and address of the property owner as well as the name and address of the person or entity responsible for the payment of real property taxes.

* The preparer of the document must be named and should be given in the following format: "This instrument was prepared by (name and address)."

* Documents must be signed and notarized with a complete notary acknowledgment. This should include the date it was notarized and the date the notary commission expires.

* Corresponding names should be written beneath all signatures.

* An instrument must contain recitals designating the deed, will, court decree, or other source from which the grantor received the equitable interest. If the source of equitable interest is a deed or other instrument of record, the type of instrument, office, book, and page number shall be cited on the instrument presented for recording. If inheritance is the source of equitable interest, then it shall be recited on the deed that the grantor took title by inheritance and the last recorded instrument conveying the equitable interest shall be referenced on the deed. If no such preceding instrument has been recorded, then the instrument shall state this. If the source of equitable interest is received by the recorder simultaneously with the instrument upon which the recital is required, then the preparer shall leave blanks in the recital section for the book and page number or other appropriate reference and the register of deeds will enter in the reference after recording has taken place.

* Every deed offered for recording shall show on its face the property number or other identifying symbol of the parcel or parcels being transferred or conveyed. If the property is improved, a notation at the end of the legal description should indicate this, followed by the house and/or street number and post office address.

* If the parcel identification number is not given on the deed, then a sworn affidavit, stating that such information was requested from the assessor but was not furnished promptly, shall accompany the document.

* At the end of the legal description of the real property, include the name, license number, and address of the surveyor who prepared the boundary survey from which the description was prepared. If a boundary survey was not made at the time of conveyance and the legal description is different from the previous deed of record, the source of the new description shall be indicated. If the legal description is the same as the previous deed of record, this shall be stated on the deed. A deed of trust or a mortgage does not have to meet this requirement, though it still needs a legal description.

* Trust deeds, mortgages, modification agreements, and assignments must include the statement "Maximum principal indebtedness for Tennessee recording tax purposes is $____." This statement is required on all documents securing a debt.

* An oath of consideration is required for deeds, mortgages, easements, and other documents transferring real estate. A quit claim deed may have $0 or actual consideration named in the oath. An oath of consideration must also be separately signed and notarized.

The document referencing system is a book and page format (example: T508 pg 61/book 4144 pg 32).