Ohio County Recorder Information

Land records in Ohio County are recorded by the County Clerk. The office is held by Michael E. Kelly.

All of the office's books are online and there are no books in the office; plats are available in the office and online. A separate search covers deeds and deeds of trust from before 1993.

Checked September 2026 against official publications. Sources: W. Va. Code §39-1-2a · General Information – Ohio County Clerk · Office Rules – Ohio County Clerk

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Added at recording

Other charges

StatewideA page is a paper or electronic writing of not more than legal size, 8 1/2" x 14". A trustee's report of sale under §38-1-8a is $40. A plat or map with no deed of conveyance is $10; a financing, continuation, termination or other chapter 46 statement is $10; a service discharge record is recorded at no charge. Copies are $1.50 for a copy of any writing or document, plus $1 for each additional page if it contains more than two pages. Where the clerk can receive documents electronically, the clerk sets a reasonable fee not to exceed the cost for filing paper documents. The recording fees shown include the $2 records management fee the clerk charges on every document of fewer than 20 pages (W. Va. Code 5A-8-15(h)); a longer document adds $1 for each further 10 pages. The statutory fee alone is $30 for a deed or deed of trust and $10 for other documents (59-1-10).

Paying the office

Transfer tax

Excise tax on privilege of transferring real property. $1.10 for each $500 value or fraction thereof as represented by the document. The tax is collected when the document is recorded. (statewide, W. Va. Code §11-22-2(a))

StatewideBeginning July 1, 2025, the excise tax under §11-22-2(a) is a county excise tax retained by the county where collected. Counties also levy an additional county excise tax under §11-22-2(b) at 55 cents for each $500 value or fraction thereof, which a county commission may increase to not more than $1.65 for each $500 value; rates therefore vary by county. Only one state tax and one county tax are paid on any one document, collected in the county where it is first admitted to record. Each taxable instrument must carry a declaration of consideration or value (§11-22-6).

Checked September 2026 against official publications. Sources: W. Va. Code §59-1-10 · W. Va. Code §11-22-2 · Credit Card Fees – Ohio County Clerk

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe name of the person who, and governmental agency, if any, which, prepared an instrument conveying, encumbering or assigning real or personal property must appear at the conclusion of the instrument, printed, typewritten, stamped, or signed legibly. An instrument securing a debt must state who is the beneficial owner of the debt and where he resides. A quitclaim deed without consideration, or a deed of property valued at $100 or less on which no excise tax is paid, must be signed and acknowledged by the grantee, except transfer on death deeds and listed family transfers. Survey documents must bear the licensed surveyor's signature and seal or stamp.

Forms filed along with a transfer

• Sales Listing Form (STC 12:39) Statewide West Virginia State Tax Commissioner
  Tendered with any document subject to the excise tax, with or without stamps affixed
• Declaration of Consideration or Value Statewide County Clerk (statutory form)
  Appended on the face or at the end of each instrument subject to the excise tax

Submitting documents

Recording stops at 4:30 pm. Depending on the volume of documents brought in toward the end of the day, documents may be held until the next recording day and not time-stamped until then.

Checked September 2026 against official publications. Sources: W. Va. Code §39-1-2a · W. Va. Code §59-1-10 · W. Va. Code §39-1-2 · W. Va. Code §11-22-6 · Contact Us – Ohio County Clerk