Gallatin County Administrator Deed Form (Illinois)
All Gallatin County specific forms and documents listed below are included in your immediate download package:
Administrator Deed Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Gallatin County compliant document last validated/updated 5/16/2025
Administrator Deed Guide
Line by line guide explaining every blank on the form.
Included Gallatin County compliant document last validated/updated 5/20/2025
Completed Example of the Administrator Deed Document
Example of a properly completed form for reference.
Included Gallatin County compliant document last validated/updated 3/10/2025
The following Illinois and Gallatin County supplemental forms are included as a courtesy with your order:
When using these Administrator Deed forms, the subject real estate must be physically located in Gallatin County. The executed documents should then be recorded in the following office:
Gallatin County Clerk / Recorder - Courthouse
484 N. Lincoln Blvd. West / P.O. Box 550, Shawneetown, Illinois 62984
Hours: 8:00 to 4:00 Monday through Friday
Phone: (618) 269-3025
Local jurisdictions located in Gallatin County include:
- Equality
- Junction
- New Haven
- Omaha
- Ridgway
- Shawneetown
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Gallatin County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Gallatin County using our eRecording service.
Are these forms guaranteed to be recordable in Gallatin County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Gallatin County including margin requirements, content requirements, font and font size requirements.
Can the Administrator Deed forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Gallatin County that you need to transfer you would only need to order our forms once for all of your properties in Gallatin County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Illinois or Gallatin County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Gallatin County Administrator Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Review the Illinois laws governing the probate administration of real estate at 755 ILCS 5/20.
Administrators are individuals appointed by the probate court to handle the distribution of a probate estate. In general, this happens when the decedent died without a will (intestate), but they can also replace named executors who are is unable to perform the necessary tasks, and no suitable alternates are found.
An administrator's deed is a special document used by the authorized administrator of a decedent's estate to transfer real property out of that estate. It must meet the same form and content standards as so-called "regular" warranty or quitclaim deeds, and incorporate additional information related to the specific transaction. The details may vary based on the situation, but typically include facts about the decedent and the nature of the probate case. (765 ILCS 5/12).
Depending on the case, the administrator might need to include documents such as letters from the probate court or a certified copy of the death certificate when recording the deed. Consult with the court officer or attorney supervising the distribution to confirm which, if any, supporting documentation might be required. After the deed is executed (signed in front of a notary), confirm it with the court if necessary, then file it in the public records for the Illinois county where the property is located.
This information applies to many, but not all, situations. Contact an attorney or the probate court officer responsible for the case with specific questions.
(Illinois Administrator Deed Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Gallatin County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Gallatin County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
4.8 out of 5 - ( 4566 Reviews )
Liliana H.
July 21st, 2025
I had a great experience using Deeds.com to file my legal document. The whole process was simple and easy to follow. The website walks you through each step, and everything is explained clearly. At one point, I had to resubmit my documents, but even that was quick and easy. There were clear instructions, and I had no trouble making the changes and sending them again. The communication was great too. I was kept updated the whole time, and any questions I had were answered fast. If you need to file legal documents and want a stress-free way to do it, I definitely recommend Deeds.com. They made the whole process smooth from start to finish.
Thank you, Liliana! We really appreciate you taking the time to share your experience. We're glad everything went smoothly and that our team could support you when needed. It means a lot to know you'd recommend us!
Terri A B.
July 17th, 2025
The process was easy and cost was reasonable. My only suggestion is to allow user the ability to shorten the space between the county and state and the space after the month. I needed to draw a line at the courthouse before they would file it.
Your feedback is valuable to us and helps us improve. Thank you for sharing your thoughts!
Michael G.
July 14th, 2025
Very helpful and easy to use
Your appreciative words mean the world to us. Thank you.
GAYNELL G.
August 9th, 2022
THANKS
Thank you!
Dan P.
June 25th, 2020
Great service and well done forms thank you
Thank you!
Sophia G.
February 11th, 2022
Hassle free service , and don't have to wait in line
Thank you for your feedback. We really appreciate it. Have a great day!
Jules S.
May 6th, 2020
I can't believe I haven't been using this service since inception. The only thing I would recommend is to allow us to delete an erroneous upload. I accidentally uploaded the same document twice but I saw no way for me to correct my mistake other than to send an email.
Thank you for your feedback. We really appreciate it. Have a great day!
Angela T.
June 21st, 2019
I love this website .. it has been very helpful in so many ways.. thank you so much..
Thank you!
Tisha J.
November 10th, 2021
A quick and efficient way to record! Awesome customer service and SUPER FAST turnaround time.!
Thank you!
Sharon S.
June 18th, 2021
very satisfied...
Thank you!
Daniel S.
November 7th, 2022
Easy to access documents.
Thank you for your feedback. We really appreciate it. Have a great day!
Ginger C.
April 8th, 2020
So far so good. Thank you for your prompt responses. Much appreciated.
Thank you!
Renee H.
July 9th, 2021
First time to use this service, was easy and quick return.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Daniel D.
April 22nd, 2019
quick and easy
Thank you Daniel.
Ken B.
August 9th, 2022
Instructions were easy to follow
Thank you!