Ritchie County Deed of Trust and Promissory Note Form (West Virginia)

All Ritchie County specific forms and documents listed below are included in your immediate download package:

Deed of Trust Form

Ritchie County Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Ritchie County compliant document last validated/updated 4/2/2025

Deed of Trust Guidelines

Ritchie County Deed of Trust Guidelines

Line by line guide explaining every blank on the form.
Included Ritchie County compliant document last validated/updated 5/1/2025

Completed Example of the Deed of Trust Document

Ritchie County Completed Example of the Deed of Trust Document

Example of a properly completed form for reference.
Included Ritchie County compliant document last validated/updated 5/20/2025

Promissory Note Form

Ritchie County Promissory Note Form

Note that is secured by the Deed of Trust.
Included Ritchie County compliant document last validated/updated 1/31/2025

Promissory Note Guidelines

Ritchie County Promissory Note Guidelines

Line by line guide explaining every blank on the form.
Included Ritchie County compliant document last validated/updated 6/24/2025

Completed Example of the Promissory Note Document

Ritchie County Completed Example of the Promissory Note Document

Example of a properly completed form for reference.
Included Ritchie County compliant document last validated/updated 5/23/2025

Subordination Agreements

Ritchie County Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.
Included Ritchie County compliant document last validated/updated 6/9/2025

Annual Accounting Statement

Ritchie County Annual Accounting Statement

Mail to borrower for fiscal year reporting.
Included Ritchie County compliant document last validated/updated 6/25/2025

When using these Deed of Trust and Promissory Note forms, the subject real estate must be physically located in Ritchie County. The executed documents should then be recorded in the following office:

Ritchie County Clerk

115 E Main St, Rm 201, Harrisville, West Virginia 26362

Hours: 8:00 to 4:00 M-F

Phone: (304) 643-2164 Ext 221

Local jurisdictions located in Ritchie County include:

  • Auburn
  • Berea
  • Cairo
  • Ellenboro
  • Harrisville
  • Macfarlan
  • Pennsboro
  • Petroleum
  • Pullman
  • Smithville

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Ritchie County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Ritchie County using our eRecording service.
Are these forms guaranteed to be recordable in Ritchie County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Ritchie County including margin requirements, content requirements, font and font size requirements.

Can the Deed of Trust and Promissory Note forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Ritchie County that you need to transfer you would only need to order our forms once for all of your properties in Ritchie County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by West Virginia or Ritchie County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Ritchie County Deed of Trust and Promissory Note forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

There are three parties in this Deed of Trust:
1- The Trustor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take action against any person for damages.
In West Virginia, a Deed of Trust (DOT) is the most commonly used instrument to secure a loan. If the DOT has a "Power of Sale" clause, foreclosure can be done non-judicially, saving time and expense, because the trustee doesn't require the court's involvement. This process is called a Trustee Sale. Explained in WV Statute 38-1-3. "Sales under trust deeds."

Proceeds of Trustee Sale: After deducting all costs, fees and expenses of Trustee and of this trust, including the cost of evidence of title in connection with the sale and reasonable attorney's fees, trustee shall apply the proceeds of sale to payment of all sums then secured hereby and all other sums due under the terms hereof, with accrued interest, and the remainder, if any, to the persons legally entitled thereto or as provided by W. VA. ARTICLE 1, 38-1-7.

(38-1-2. Form of deed of trust; memorandum of deed of trust may be recorded.) This Form is fully formatted for W.VA. recording requirements.

Promissory Note secured by Deed of Trust.
In general, the lender can charge 6% with no written contract and 8% with a written contract. Exceptions are made, see W. VA. Statute 47-6-5, "Legal rate of interest".

Terms:
A- Principle Owed and Maturity Date of Loan

B- Payments - Traditional Installment or installments with a Balloon Payment.

C- Late Payments: So much $ owed after X number of days, plus $ for each day after.

D- Default Rate: If payment is at least 30 days past due, then the principal balance shall bear interest at default rate of $$$.

E- Overdue Loan Fee: In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee.

F- Default Terms: If any of the following events of default occur, this Note and any other obligations of the Borrower to the Lender, shall become due immediately, without demand or notice:
1) the failure of the Borrower to pay the principal and any accrued interest when due;
2) the filing of bankruptcy proceedings involving the Borrower as a debtor;
3) the application for the appointment of a receiver for the Borrower;
4) the making of a general assignment for the benefit of the Borrower's creditors;
5) the insolvency of the Borrower;
6) a misrepresentation by the Borrower to the Lender for the purpose of obtaining or extending credit.
7) In addition, the Borrower shall be in default if there is a sale, transfer, assignment, or any other disposition of any real estate pledged as collateral for the payment of this Note, or if there is a default in any security agreement which secures this Note.

G- Venue: If legal action is required, Lender provides the County of such actions.

This package can be used for financing of residential property, a condominium, a small office building and rental property (up to 4 units). A Promissory Note secured by a Deed of Trust with strong default terms can be beneficial to the Lender. This form has terms and conditions defined by W. VA. Statutes, for use in W. VA only.

(West Virginia DOT Package includes forms, guidelines, and completed examples)

Our Promise

The documents you receive here will meet, or exceed, the Ritchie County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Ritchie County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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June 30th, 2025

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Robert F.

June 30th, 2025

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June 29th, 2025

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January 19th, 2023

Everything worked smoothly

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Keith L.

March 15th, 2019

Great to have a downloadable form, rather than a cloud solution that gives no guarantee of privacy. Appreciated the sample.......but all of that still left me with open issues about how to tweak the form to serve my particular needs......for example: how to ensure that survivor rights were properly characterized; how far back I should go with the "Source" section + how I should layer my own additions to the chain of ownership, etc. Nonetheless, an overall happy experience. Thank you for your help

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Lester A.

May 29th, 2020

Couldnt have been easier. Docs recorded the next day!

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August 20th, 2021

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April 23rd, 2020

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Thank you

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February 22nd, 2024

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July 30th, 2022

Very easy to use and modify if necessary. Spot on with each county requirement for recording and Notarizing

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September 29th, 2021

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June 10th, 2023

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August 20th, 2020

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December 16th, 2021

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December 1st, 2019

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