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Macoupin County, Illinois

Recorder Offices

Macoupin County Clerk/Recorder

201 E Main St / PO Box 107, Carlinville, Illinois 62626-0197

8:30 to 4:30 M-F

Phone: (217) 854-3214

Register of Deeds

You are NOT on the Macoupin County official website, you are on, a private website that is not affiliated with any government agency.

Illinois - Macoupin County Recorder Information

The County Clerk and Recorder is responsible for maintaining property records in Macoupin County.

Recording Fees


Plat Act Affidavit must be attached to Deeds, Leases, Contracts for Deeds

MINIMUM FEE -- Up to 4 Pages, 8 x 11 - $67.00

Non-compliance w/standardization requirements $79.00

Additional pages in excess four pages $1.00 (each)

With Legal Descriptions $62.00
Termination Statements $27.00
With Legal Descriptions $37.00



For municipalities $57.00


ORDINANCES -- Annexations require map/plat to accompany ordinance $57.00
Additional pages in excess of four pages $1.00(each)


Instruments filed in the Recorder's office include a $26.50 recording fee, a $4.50 Microfilm Fee, a $27.00 GIS Fee, and a $9.00 surcharge for Rental Housing Support Program when applicaple for a minimum of $67.00 per document.

County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.

Document Formatting Requirements

• A document should consist of individual sheets measuring 8.5x11 inches not permanently bound or in a continuous form. Attachments should not be stapled or otherwise affixed to any page of the document. If it is necessary to submit a deed with an attached rider, the rider shall be permanently attached as an additional page on the back of the deed.

• The text of the document should be legibly printed or typed in black ink in a font size of at least 12 point. Signatures and dates may be in contrasting colors if they will reproduce clearly; however, highlighting should be not used.

• White paper of at least 20 pound weight should be used. Clean margins of at least ½ an inch shall be on the top, bottom, and sides. Margins may be used for non-essential notations that will not affect the validity of the document, including but not limited to, form numbers, page numbers, and customer notations.

• The first page should have a blank space of 3x5 inches in the upper right corner.

• The grantor must sign the document and must have his/her signature acknowledged. Names should be printed or typed beneath signatures in the document.

• A legal description of the real property being conveyed should be given on the face of the deed, or in an attachment to the document. If a metes and bounds description is incorporated, it shall contain the section, township, and range with an identifiable point of beginning.

• A parcel ID number is also required, but is not considered sufficient as a legal description.

• The name and address of the person to whom subsequent tax bills are to be sent should be endorsed on the face of the deed.

• A Plat Act Affidavit must be attached to deeds, leases, and contracts for deeds. This form can be obtained from the Macoupin County Clerk’s website.

Include the name and address of the person who prepared the deed.

An Illinois Real Estate Transfer Declaration (PTAX-203) must be filed with deeds and any non-exempt transactions. The information requested on this form is requested by the Illinois Real Estate Transfer Tax law. All parties involved in the transaction must complete the form truthfully. This form is used to collect sales data and to determine if a sale can be used in assessment ratio studies. This form is also used to compute equalization factors, which are used to help achieve a statewide uniform valuation of properties based on their fair market value.

If the property transfer is exempt from transfer tax, the PTAX-203 form is not required. A specific exemption number should be noted on the deed presented for recording. The Illinois Department of Revenue webpage has a list of exempt transactions. The form can be completed online or as a hard copy.

Effect of Recording:
The recording act in Illinois is a notice statute, which means that a later buyer who pays fair value for the property and does not have notice of any earlier conflicting interests, wins and will have priority over later recordings. Real Estate Deeds

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