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Recorder Office Locations

Pike County Clerk
146 Main St / PO Box 631, Pikeville, Kentucky 41501-0631
8:00 to 4:30 M-F; 8:30 to 12:00 Sat
Phone: (606) 432-6211

You are NOT on the Pike County official website, you are on, a private website that is not affiliated with any government agency.
Pike County Kentucky Register of Deeds

Pike County Recorder Information

The County Clerk is responsible for recording and maintaining real property records in Pike County.

Recording Fees

A deed or easement is $17 for the first three pages and $3 for each additional page.

A deed of correction is $13 for the first three pages and $3 for each additional page.

An affidavit of conversion to real estate is $16 for the first three pages. Each additional page is $3.

Transfer tax is collected on the consideration stated in the deed and is imposed on the grantor. The tax is calculated at the rate of $0.50 per $500 of value or fraction thereof. If the deed is a gift or indicates nominal consideration, the tax is paid on the estimated price the property would bring in an open market.

In order for a deed to be recorded, the transfer tax must have been collected. The tax will be collected only once on each transaction and in the county in which the property is conveyed, or the county where the greater portion of the property is located.

These fees are subject to change without notice. Check with the county clerk's recording division directly to confirm amounts.
Document Formatting Requirements

• Documents should be submitted on 8.5x11 inch white paper.

• The first page should have a 2 inch top margin, and 1 inch side margins. Subsequent pages should have a 1 inch margin on all sides.

• Document should be printed in black ink, with a minimum font size of 8 point.

• The name, address, and signature of the preparer of the document should be provided. This can be given in the following form: ‘Document prepared by NAME and ADDRESS.’

• Printed names are required beneath all signatures in the document.

• A legal description, which includes state, municipality, and county of property in the first paragraph, should be included in all documents of conveyance.

A DEED must include:

• The first party (grantor, seller) and their mailing address.

• The grantor must sign the deed, and this signature must be notarized.

• The second party (grantee, buyer) and their mailing address.

• A consideration statement. The grantor and grantee must sign the consideration statement, which must be notarized.

• A legal description of the property.

• The source of title.

• A preparation statement.

• Return mailing address.

• An in-care of address for tax bills.

• For a deed of correction, the reason for correction must be apparent. The document must state that it is a deed of correction and must refer to the deed that it is correcting.

• Transfer tax fees only apply to a deed of correction if the consideration amount has changed.

• A deed of release must give the mortgage book and page number being released


An affidavit of conversion to real estate is filed to execute a conversion of a manufactured home (mobile home) permanently to real estate. In order to file an affidavit of conversion to real estate, the following guidelines should be adhered to:

• The Kentucky title must first be free of lien notations.

• The document must have a notarized signature of the owner(s).

• A preparation statement is not required with this type of document.

• The deed book and page number of the property where the manufactured home is to be permanently affixed must be referenced.

• A legal description is not required.

• The document, along with a copy of the surrendered title, is filed in the Miscellaneous book with the owner(s) indexed as the Party One/Grantor.


This document must have the following information:

• Name of the borrower, lessor, or assignor.

• Name and address of the lessee or assignee.

• Source of title.

• A legal description.

• Maturity Date.

• Preparation Statement.

• A return address.

• The borrower must sign the document, and the signature must be notarized.


A statement of consideration should be on almost all deeds submitted for recording. The Statement shall be sworn and notarized by both parties as to the true consideration in the deed. A Statement of Consideration is NOT required on the following deeds:

• A deed conveying only utility easements.

• Deeds which transfer property through a court action pursuant to divorce

• Deeds conveying right-of-ways that involve government agencies.

• Deeds that convey cemetery lots.

• Deeds that correct errors in previous deeds, conveying the same property, from the same grantor to the same grantee.

• Deeds which convey real property to a local airport board.
In the case of a transfer other than by gift, or with nominal or no consideration, the consideration reflected in the deed is the full consideration paid for the property. In the case of a transfer by gift, or with nominal or no consideration, it should be stated that the transfer is by gift and should set forth the estimated fair cash value of the property.

In the case of an exchange of properties, the fair cash value of the property being exchanged shall be stated in the body of the deed. In the event of a transfer by will or under the laws of intestate succession, the personal representative of the estate, prior to closing out the estate, shall file an affidavit with the county clerk.

Deeds of nominal or no consideration and deeds of gift require the statement stating the fair market value of the property.

Even though some documents do not require a consideration certificate, transfer tax is still due at the time of recording.
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