Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Itasca County Recorder
About the Itasca County Recorder
Land records in Itasca County are recorded by the County Recorder. The office is held by Nicolle Zuehlke.
Land records date from 1870s to the present. Property is classified as Abstract or Torrens. Copies may be requested in person or by mail or fax with payment upfront.
Checked October 2026 against official publications. Sources: Minn. Stat. 357.18 County Recorder · Staff Directory • Recorder's Office · Real Estate Recording | Itasca County, MN
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $46.00 flat (per deed or instrument) |
|---|---|
| Mortgages and deeds of trust | $46.00 flat |
| Releases and satisfactions | $46.00 flat |
| Other standard documents | $46.00 flat |
Other charges
| Additional references or marginal notations | $10.00 each beyond the 4 included (per additional recorded instrument cited, on multiple assignment, partial release or satisfaction documents) |
|---|---|
| Copies, per page | $1.00 |
| Certification | $10.00 |
StatewideThe $46 recording fee is divided by statute: $10.50 goes to the state general fund, $10 to the county recorder's technology fund, and $25.50 to the county general fund. Recording a plat costs $56. Amended floor plans and condominium or common interest community plats cost 50 cents per unit, with a $56 minimum. A noncertified copy of a document submitted for recording costs $2 when a copy or duplicate original comes with it. The recorder collects a $54 fee for receipt of a completed well disclosure certificate (Minn. Stat. § 103I.235). Each county board sets the per-page fee for noncertified copies.
Itasca County does not have a conservation fee. Torrens property and plats may have additional fees. Copies can be faxed or emailed for an additional $1 service fee.
Paying the office
| Accepted | Check, Credit card, Debit card |
|---|---|
| Checks payable to | Itasca County Recorder |
| Card fee | The fee for using a debit/credit card is 2.25% of the amount of payment ($1.00 minimum fee). |
State deed tax and mortgage registration tax are payable to Itasca County Auditor/Treasurer. The well certificate fee is payable to Itasca County Recorder.
Transfer tax
Deed tax. .0033 of the net consideration when the consideration exceeds $3,000; $1.65 when there is no consideration or it is $3,000 or less. The tax is collected when the document is recorded. (statewide, Minn. Stat. § 287.21, subd. 1)
StatewideThe deed tax is due when a taxable deed or instrument is presented for recording (Minn. Stat. § 287.21, subd. 1(d)). A mortgage registry tax is imposed on the privilege of recording a mortgage. Its rate is .0023 of the debt, or portion of a debt, secured by a recorded mortgage of real property in Minnesota (Minn. Stat. § 287.035). Some counties are authorized by special statute to impose their own additional deed and mortgage registry taxes. For example, Minn. Stat. § 383B.80 allows Hennepin County a rate of .0001.
Checked October 2026 against official publications. Sources: Minn. Stat. 357.18 County Recorder · Minn. Stat. 287.21 Imposition of tax · Minn. Stat. 287.035 Imposition of tax · Documents | Itasca County, MN · Recording Checklist | Itasca County, MN · Credit/Debit Card Payment Instructions
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | No larger than 8.5 inches by 14 inches (statewide, Minn. Stat. § 507.093(1)) |
|---|---|
| First page top margin | 3 in (statewide, Minn. Stat. § 507.093(4)) |
| Other margins | 0.5 in (statewide, Minn. Stat. § 507.093(3)) |
| Minimum type size | 8 pt (statewide, Minn. Stat. § 507.093(2)) |
| Ink and paper | Black ink on white paper of not less than 20-pound weight, with no background color or images (statewide, Minn. Stat. § 507.093(2)-(3)) |
| Prepared-by statement required | Yes (statewide, Minn. Stat. § 507.091) |
| Tax statement mailing address required | Yes (statewide, Minn. Stat. § 507.092) |
| Cover sheet | Optional (statewide, Minn. Stat. § 507.093(4)) |
StatewideThe first page has a 3-inch blank space at the top and a one-half inch border on each side and the bottom. The right half of the top blank space is reserved for recording information and the left half for tax certification.
StatewideThese standards apply to documents recorded other than by electronic means. Plats, registered land surveys, and common interest community plats are excepted. The document title must be prominently displayed at the top of the first page, below the blank space, or on the administrative page. No additional sheet may be attached so that it covers information. Documents must be legible enough to reproduce a readable copy. A document should conform to these standards, but should not be rejected unless it is not legible or cannot be archived (Minn. Stat. § 357.18, subd. 5).
Marital status must be on the form; marital status of only "Married" is ambiguous and unacceptable. A full legal description is required; brief legal descriptions from tax statements are not sufficient. White-out is unacceptable. Correction documents need new signatures, new acknowledgements, and a correction statement.
Forms filed along with a transfer
- Certificate of Real Estate Value Statewide Minnesota Department of Revenue (filed with the county auditor)whenever any real estate is sold for a consideration in excess of $3,000
- Well Disclosure Certificate Statewide Minnesota Department of Healthfor a deed or other instrument of conveyance requiring a certificate of value, unless the deed contains the statutory no-wells or unchanged-status statement
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| eRecording through Deeds.com | Available for this office |
| How recorded documents come back | The original document is returned after recording to the return address given, preferably on the cover letter. |
| Processing time | Documents are returned within 10 business days. |
When delivering a document, note (preferably on a cover letter) a telephone number, the return address, whether the document is to be recorded in Abstract or Torrens, and the recording order for multiple documents. Contact the office before mailing Torrens documents.
Checked October 2026 against official publications. Sources: Minn. Stat. 357.18 County Recorder · Minn. Stat. 507.093 Standards for documents · Minn. Stat. 507.091 Name and address of drafter · Minn. Stat. 507.092 Name and address for tax statements · Minn. Stat. 272.115 Certificate of value · Recording Checklist | Itasca County, MN · Real Estate Recording | Itasca County, MN
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Itasca County Recorder
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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