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The County Clerk is responsible for recording and maintaining records related to real property situated in Chaves County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images Emailed (Electronic copies) $1.00 per page
Images Faxed Local or Long Distance $2.00 fee in addition to the copy fee
Plat Copy $10.00
Plat Mylar Copy (18x24) $15.00
Recording fees are due at the time of recording.
Document Formatting Requirements
* Documents must be originals and must be notarized with a proper acknowledgment.
* Chaves County does not have margin requirements, but if a document is larger than 8.5 x 14 inches, an additional page fee will be added.
* Paper should be white, size 8.5 x 11 inches or 8.5 x 14 inches.
* The text of the document should be in black ink, with a minimum font size of 10 point.
* It must contain a legal description of the real property or in the case of releases and assignments, a book and page reference.
* The consideration paid for the real property must be mentioned in the document.
* A name and address for the grantee must be included in the body of the document.
If a document is being mailed, please provide a self-addressed stamped envelope.