Chaves County Recorder Information

Land records in Chaves County are recorded by the County Clerk. The office is held by Cindy Fuller.

Search by Document/Instrument Number: December 2, 2019 - Current; by Book/Page Number: July 1, 1987 – November 27, 2019. Certain document types recorded after December 2, 2019 continue with the Book and Page number format (Marriage Licenses, Commission Minutes, Plats/Surveys). Document images can be purchased by credit card through Tyler Web; document copy fees are $0.50/page.

Checked September 2026 against official publications. Sources: Fuller, Cindy | Staff Directory | Chaves County, NM · Public Document Search | Chaves County, NM · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia)

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective July 1, 2019.

StatewideIf a document being filed or recorded contains more than ten entries to the county recording index, the county clerk collects an additional fee of $25.00 for each additional block of ten or fewer entries to the county recording index from the document (NMSA 1978, § 14-8-15(C)). Of each $25.00 fee, $18.00 is deposited in the county general fund and $7.00 in the county clerk recording and filing fund (§ 14-8-15(E)).

Every grantor and grantee indexed counts as one entry. Each lot listed in a block counts as one entry; all of a block is one entry; all parcels within the same section are one entry. Book and Page each count as one entry. No extra charge for additional notaries. Plats/Surveys: $25.00 (NMSA 14-8-16D) regardless of entry count. Hard copies of surveys & plats: $3.00. Copies of documents made by customers: $0.50.

Transfer tax

No transfer tax. None is collected when a document is recorded. (statewide)

Checked September 2026 against official publications. Sources: Fiscal Impact Report, SB 160 (2008), New Mexico Legislature · Recording and Filing | Chaves County, NM · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia) · 2025 New Mexico Statutes § 14-8-15 (Justia)

Confirm current requirements with the recorder's office before submitting documents.

Document must be an original. Document must be notarized with proper acknowledgment. Document should contain a legal description or in the case of releases and assignments, a Book and Page/Document number reference.

Forms filed along with a transfer

• Residential Property Transfer Declaration Affidavit Statewide County Assessor (form approved by the Taxation and Revenue Department)
  Presenting for recording a deed, real estate contract or memorandum of real estate contract transferring an interest in real property classified as residential property for property taxation purposes; filed with the county assessor within thirty days of the date of filing with the county clerk

Submitting documents

Effective April 1, 2021: Documents received after 4:30 p.m. will be recorded the following business day.

Checked September 2026 against official publications. Sources: Recording and Filing | Chaves County, NM · 2024 New Mexico Statutes § 7-38-12.1 (Justia)