Bertie County Recorder Information

About Bertie County Recorder

The register of deeds is responsible for recording and maintaining records related to real property in Bertie County.

Recording Fees

To record the first page of a deed, the fee is $26, for the first 15 pages. Each additional page is $4.

To record a deed of trust or mortgage, the fee is $64 up to 35 pages. Each additional page is $4.

Multi-titled instruments are an additional $10.

A non-standard document is $25 plus the regular recording fee.

A certified copy is $5 for the first page and $2 for each additional page.

Document Formatting Requirements

* Documents should be on 8.5 x 11 inch white paper or 8.5 x 14 inch white paper.

* Provide a blank 3 inch top margin on the first page and blank 1/2 inch margins on the remaining sides of the first page and on all sides of subsequent pages.

* Use black ink with a font size no smaller than 10 point. Blanks in an instrument may be completed in pen and corrections may also be made in pen. Printing should be on one side of the paper only.

* Below the blank top margin on the first page, provide a title for the instrument.

* If an instrument does not meet the above requirements, the Register of Deeds will charge a $25 non-standard fee, in addition to all other fees. If an instrument fails to meet the font size requirement of 10 point but is determined by the Register of Deeds to be legible, the Register may record it without charging the additional fee.

* The name and address of the person to whom the instrument is to be returned should be affixed on the face of the deed. The Register of Deeds may not accept an instrument if this information is not given.

* The grantee's permanent mailing address should be provided on the face of the deed. The Register of Deeds may not accept an instrument if this is not included.

* In order to be recorded, deeds must be signed by the grantor and notarized.

* On the first page, include the name and address of the person or firm who prepared the deed. This is needed even if it was prepared outside of North Carolina.

* All conveyances of land must include the tax ID number and the grantor and grantee's address on the first page. The tax ID number can be obtained from the land records department of the county tax office.

* Drafters of documents can clearly indicate the names of the parties and their capacities as grantors or grantees by writing names in all capitals or by writing "grantor" and "grantee" in parentheses. All names of the parties should be on the first page of the document and not in the middle or in an attachment. All names, including signatures, should appear consistently throughout.

* Provide a legal description of the real property.

* When a document is related to a previously recorded instrument (as with a satisfaction), clearly show the original document's recording information and the names of the parties to the prior instrument and their original capacities as grantors or grantees.

* The total consideration paid for the property should be on the deed, as this is how excise tax is calculated.