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The recorder is responsible for maintaining real property records in Van Wert County.
Recording Fees
The Van Wert County Recorder's Office will no longer be accepting deeds or any other form of real estate conveyance by mail.
The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $34 for the first two pages. Each page thereafter is $8.
No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00
11...........................$106.00
12...........................$114.00
13...........................$122.00
14...........................$130.00
15...........................$138.00 ETC.
Separate release, partial release, or assignment
First two pages-$34.00
Each additional page-$8.00
If a document does not meet the requirements, it can be recorded for an additional $20.
Living Will and Durable Power of Attorney for Health Care:
Documents with one or two pages-$34.00
Documents with three pages-$36.00
Documents with four or more pages-$40.00 max
A certified copy is $2 per page.
The Van Wert County Recorder's office no longer accepts deeds by mail.
The county auditor's conveyance fee is $4 per $1,000, and the transfer fee is 50 cents per parcel.
The county recorder's office rejects shortages and returns overpayments up to $10.
Contact the county recorder at (419) 238-2558 with questions regarding recording fees or auditor's fees due upon recording.
Document Formatting Requirements
* Paper should be 8.5x11 inches (minimum) or 8.5x14 inches (maximum). White paper of at least 20 pound weight should be used. Submit an original or a certified copy of an original.
* Black ink in a minimum font size of 10 point is required. Times New Roman, Helvetica, and Palatino are acceptable fonts. The document should not contain highlighting.
* On the first page, a top margin of 3 inches should be left blank. This space is reserved for certification by the county engineer, county auditor, or county recorder. The right half of the margin is reserved specifically for the county recorder. Each remaining page should have a blank top margin of 1 inches. All other margins should be at least 1 inch.
* If any signatures in the instrument are illegible, the corresponding name must be legibly written, typed, or stamped beneath the signature. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.
* The name of the person who prepared the document should be given in substantially the following form: "This instrument was prepared by (name)."
* If the entire instrument (or part of it) is in a language other than English, it must be accompanied by a complete English translation. The translator of the deed shall certify that the translation is accurate and that he/she is competent to perform the translation. The translator shall sign and acknowledge the translated deed.
* An instrument will not be accepted for recording until it bears the stamp of the county auditor stating that the conveyance has been examined, and is marked with either "transferred" or "transfer not necessary."
* A recorded grant, reservation, or agreement creating an easement or a recorded lease of any interest in real property shall contain a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title.
* Whenever a survey is made of lands that are being conveyed, the county auditor will require that the name of the person who made the survey is named in the deed. The name shall be printed, typewritten, stamped, or signed in a legible manner. An instrument is in compliance if a statement is made in substantially the following form: "A survey of this property was made by...."
Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.