Report an error or send an update to Deeds.com
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Kay County Clerk
About the Kay County Clerk
Land records in Kay County are recorded by the County Clerk. The office is held by Tammy Reese.
Land records from 1973 to present are online; indexes, deeds and patents from 1893 to 1972 are available through a separate online link.
Checked October 2026 against official publications. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · Staff Directory • County Clerk · County Clerk | Kay County, OK
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $8.00 first page, $2.00 each additional page |
|---|---|
| Mortgages and deeds of trust | $8.00 first page, $2.00 each additional page |
| Releases and satisfactions | $8.00 first page, $2.00 each additional page (falls under 'any other instruments') |
| Other standard documents | $8.00 first page, $2.00 each additional page (instruments not subject to the UCC fee) |
Added at recording
| Records Management and Preservation fee | $10.00 Each instrument recorded with the Registrar of Deeds; 28 O.S. § 32(C) |
|---|
Other charges
| Document that does not meet the formatting standards | $35.00 per document when Recording the 1st page of non-conforming documents (includes a $10.00 Preservation Fee): $35.00; each additional page of a non-conforming document: $10.00 |
|---|---|
| Additional references or marginal notations | $1.00 each beyond the 25 included (per legal description over 25 per page) |
| Copies, per page | $1.00 |
| Certification | $1.00 |
Fee schedule effective November 1, 2019.
StatewideBy statute, county clerk fees are flat fees uniform throughout the state regardless of the recording method used. Plats: $10.00 for one block or less; $25.00 for more than one block. Mechanics' or materialmen's liens: $10.00, which includes the release; $8.00 plus actual postage for preparing and mailing notice; $2.00 for each additional page or exhibit.
Plat of one block or less: $10.00 plus $10.00 Preservation Fee; plat of more than one block: $25.00 plus $5.00 Preservation Fee. Fictitious Name Certificate: $5.00 plus $10.00 Preservation Fee. Federal tax liens and releases: $10.00. Physician and hospital liens: $10.00 first page, $2.00 each additional page, plus $10.00 Preservation Fee. UCC written lien search: $10.00 per name. Executions and military discharges (DD-214): no fee. Copies of unofficial records: $0.25 per page.
Paying the office
StatewideA county clerk may accept payment for fees by automated clearing house or by a nationally recognized debit or credit card; when payment is by card, an amount equal to the service charge is added.
Transfer tax
Documentary Stamp Tax. Seventy-five cents ($0.75) for each Five Hundred Dollars ($500.00) of the consideration or any fractional part thereof. The tax is collected when the document is recorded. (statewide, 68 O.S. § 3201)
StatewideThe documentary stamp tax applies when the consideration or value, exclusive of liens remaining, exceeds $100.00, and is limited to conveyances of realty sold (68 O.S. § 3201). Exemptions are listed in 68 O.S. § 3202. A separate real estate mortgage tax under 68 O.S. § 1904 is levied at ten cents ($0.10) for each $100.00 and each remaining fraction where the mortgage is for five years or more, with lower rates for shorter terms. The county treasurer also collects a $5.00 fee on each mortgage presented for certification.
The county's fee schedule lists a $10.00 Mortgage Certification Fee for each mortgage, paid with the mortgage tax to the County Treasurer.
Checked September 2026 against official publications. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · SB 978 Senate Floor Version (quoting 19 O.S. § 298) · Fee Schedule | Kay County, OK · Oklahoma Statutes §68-3201 (2025) - Imposition of tax · Oklahoma Statutes §68-1904 - Amount of tax - Fee - Payment
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | No larger than 8 1/2 x 14 inches (statewide, 19 O.S. § 298(B)) |
|---|---|
| First page top margin | 2 in (statewide, 19 O.S. § 298(B)) |
| Other margins | 1 in (statewide, 19 O.S. § 298(B)) |
| Ink and paper | Clearly legible, in the English language, using xerographically reproducible dark ink, on paper of a color that is xerographically reproducible by the county clerk's copying equipment (statewide, 19 O.S. § 298(B)) |
| Grantee address required | Yes (statewide, 19 O.S. § 298(A)) |
StatewideThe 2-inch top margin applies to all documents, not only the first page. Documents must leave an area free of printed information large enough for documentary stamps, mortgage tax certification, and the clerk's recording information. Stray markings or part of a signature in the margin do not void acceptance, and no fee or fine is charged for them.
StatewideInstruments affecting specific real property must be an original or a certified copy of an original and must describe the property by its specific legal description. A clerk must accept a nonconforming document if it is an original or certified copy, legible without magnification, xerographically reproducible, meets all other statutory requirements, and the nonconforming fee is paid. Where more than 25 legal descriptions need separate index entries, they must be sorted by addition, block, and lot, or by township, range, and section.
Forms filed along with a transfer
- Affidavit of Land Ownership Attorney General of the State of OklahomaExhibit to Deed
Submitting documents
| In person | Accepted |
|---|---|
| eRecording through Deeds.com | Available for this office |
Checked September 2026 against official publications. Sources: Affidavit of Land Ownership: Individual · Frequently Asked Questions - Kay County · Oklahoma Statutes §19-298 (2025) - Recordable instruments - Filing
Report an error or send an update
Help improve the information for Kay County, Oklahoma. Recorder staff and the public may report an error, suggest an update, or request a special message.
This goes to Deeds.com Customer Care, not the recorder's office. It is not for submitting documents, requesting deed copies, getting legal advice, or account support. We review submissions before making changes; publication is not guaranteed. Contact details are for our staff and are not displayed publicly. Do not include Social Security numbers, payment details, or other sensitive information.
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Kay County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com