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Recorder Office
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County Clerk: Land Records
About the Washington County Clerk
Land records in Washington County are recorded by the County Clerk. The office is held by Annette Smith.
Online indexed data and images date from January 1953, with new records added in real time.
Checked September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · County Clerk | Washington County, Oklahoma · Washington County | OKCountyRecords.com
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $8.00 first page, $2.00 each additional page |
|---|---|
| Mortgages and deeds of trust | $8.00 first page, $2.00 each additional page |
| Releases and satisfactions | $8.00 first page, $2.00 each additional page (falls under 'any other instruments') |
| Other standard documents | $8.00 first page, $2.00 each additional page (instruments not subject to the UCC fee) |
Added at recording
| Records Management and Preservation fee | $10.00 Each instrument recorded with the Registrar of Deeds; 28 O.S. § 32(C) |
|---|
Other charges
| Document that does not meet the formatting standards | $25.00 per document when Instrument nonconforming under 19 O.S. § 298(C): $25.00 for the first page and $10.00 for each additional page |
|---|---|
| Additional references or marginal notations | $1.00 each beyond the 25 included (per legal description over 25 per page) |
| Copies, per page | $1.00 |
| Certification | $1.00 |
Fee schedule effective November 1, 2019.
StatewideBy statute, county clerk fees are flat fees uniform throughout the state regardless of the recording method used. Plats: $10.00 for one block or less; $25.00 for more than one block. Mechanics' or materialmen's liens: $10.00, which includes the release; $8.00 plus actual postage for preparing and mailing notice; $2.00 for each additional page or exhibit.
Fax: $0.25 per page. Copies of indexes require an affidavit; the service is rendered after office hours at $25 per hour overtime (one hour minimum) plus the customary copy charge. Copying images to electronic media: $.25 per image with $10.00 minimum, or $.15 per image for more than 3,500 images. Fictitious partnerships: $5 first page, $2 each additional page. Attorney, hospital, insurance, and physicians liens: $10 first page, $2 each additional page; no charge for release, preservation fee $10.00. Underground facilities: $100 fee, filed in January each year; $50 late fee after February 1. Oklahoma tax warrants: $8 filing fee, $8 release fee. Federal tax lien: all filings $10, $10 release fee.
Paying the office
StatewideA county clerk may accept payment for fees by automated clearing house or by a nationally recognized debit or credit card; when payment is by card, an amount equal to the service charge is added.
Transfer tax
Documentary Stamp Tax. Seventy-five cents ($0.75) for each Five Hundred Dollars ($500.00) of the consideration or any fractional part thereof. The tax is collected when the document is recorded. (statewide, 68 O.S. § 3201)
StatewideThe documentary stamp tax applies when the consideration or value, exclusive of liens remaining, exceeds $100.00, and is limited to conveyances of realty sold (68 O.S. § 3201). Exemptions are listed in 68 O.S. § 3202. A separate real estate mortgage tax under 68 O.S. § 1904 is levied at ten cents ($0.10) for each $100.00 and each remaining fraction where the mortgage is for five years or more, with lower rates for shorter terms. The county treasurer also collects a $5.00 fee on each mortgage presented for certification.
A deed submitted as exempt from documentary stamp tax must state on its face: "No Documentary Stamp Tax Required pursuant to O.S. Title 68 Section 3202. (exemption number)". Deeds and conveyances requiring documentary stamps must be accompanied by proof of purchase price (bill of sale, sales contract, receipt, etc.), which is used for verification only and is not recorded.
Checked September 2026 against official publications. Sources: Oklahoma Statutes Title 28. Fees (Oklahoma Senate) · SB 978 Senate Floor Version (quoting 19 O.S. § 298) · Registrar of Deeds | Washington County, Oklahoma · Oklahoma Statutes §68-3201 (2025) - Imposition of tax · Oklahoma Statutes §68-1904 - Amount of tax - Fee - Payment
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | No larger than 8 1/2 x 14 inches (statewide, 19 O.S. § 298(B)) |
|---|---|
| First page top margin | 2 in (statewide, 19 O.S. § 298(B)) |
| Other margins | 1 in (statewide, 19 O.S. § 298(B)) |
| Ink and paper | Clearly legible, in the English language, using xerographically reproducible dark ink, on paper of a color that is xerographically reproducible by the county clerk's copying equipment (statewide, 19 O.S. § 298(B)) |
| Grantee address required | Yes (statewide, 19 O.S. § 298(A)) |
| Printed names under signatures required | Yes |
StatewideThe 2-inch top margin applies to all documents, not only the first page. Documents must leave an area free of printed information large enough for documentary stamps, mortgage tax certification, and the clerk's recording information. Stray markings or part of a signature in the margin do not void acceptance, and no fee or fine is charged for them.
StatewideInstruments affecting specific real property must be an original or a certified copy of an original and must describe the property by its specific legal description. A clerk must accept a nonconforming document if it is an original or certified copy, legible without magnification, xerographically reproducible, meets all other statutory requirements, and the nonconforming fee is paid. Where more than 25 legal descriptions need separate index entries, they must be sorted by addition, block, and lot, or by township, range, and section.
Submitting documents
| eRecording through Deeds.com | Available for this office |
|---|---|
| How recorded documents come back | Returned in the self-addressed stamped envelope provided; if none is included, instruments are returned to the party that submitted them for recording. |
Include the preparer's name, address and telephone number. Reference previously recorded related documents by book and page. Clearly identify schedules and exhibits and number their pages.
Checked September 2026 against official publications. Sources: Registrar of Deeds | Washington County, Oklahoma · Oklahoma Statutes §19-298 (2025) - Recordable instruments - Filing
Report an error or send an update
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How to Get a Copy of Your Deed
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Deeds.com eRecording
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County Clerk: Land Records
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