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The County Clerk is responsible for recording and maintaining real property records.
Recording Fees
Fees are based on a one-sided, one-page document.
Each additional page of a document $5
Each additional transaction in a document $5
Appointment of Trustee $87
Assignments $87
Death Certificate ** $87
Deed $87
Easement $87
Judgment $77
Lien $77
Lien Satisfaction $77
Military Discharge (DD-214 Forms) - None
Modification of Trust Deed $87
Mortgage/Deed of Trust/Line of Credit Instrument $87
Mortgage Satisfaction $87
Partial Reconveyance $87
Partition Plat Map $87
Power of Attorney $87
Reconveyance $87
Satisfaction of Judgment $16
Substitution of Trustee $87
Situs Address/Tax Assessor's Account Number Fee (required on all deeds) $20
Town Plat Map $87
UCC Filings on Oregon 1A Form (mortgages) $87
A non-standard form is an additional $20 per document.
Certified copy (for one-page document) $7.75
If document to be certified is more than one page, add 25 cents per additional page
When mailing a request, please include the document number and the year of recordation. Make checks payable to the Clatsop County Clerk. A recording request cannot be processed without the correct payment.
County recording fees are subject to change without notice. For the most current fees and further information, contact the county clerk's office directly.
Document Formatting Requirements
* Documents submitted for recording must be for property located in Clatsop County.
* Paper should not be less than 20# opaque bond and should be of sufficient quality for photographic reproduction that will not permit "bleed through."
* Originals with original signatures and notary stamps are required. No photocopies (unless it is a certified copy) or electronically generated (faxed) copies are permitted. Notary stamps or seals may not cover any printed information or signatures. A blurred or faint notary stamp is not acceptable for recording. The information may be written outside the seal border or a new seal and/or acknowledgment can be affixed.
* Any highlighting of text or information on the document will result in rejection.
* Paper should be at least 8.5 x 11 inches but not larger than 8.5 x 14 inches.
* Margins should be as follows: 2-inch top margins on the first page, 1-inch side margins, and 1-2 inch bottom margins. Sufficient space must be provided for the recording label on the first page. If this space is not provided, an extra page will be charged.
* Type size must be 8 point or larger.
* Exhibits or attachments are to be referenced in the document.
* The legal description can be in the document or included as an attachment. The legal description should include a subdivision name, lot, and block or the book and page or instrument number of the recorded deed where the legal description can be found. The assessor's map and tax lot number or account number is not acceptable as a legal description.
* A statement outlined in ORS 93.040 is required on all deeds.
First page requirements:
1. The name(s) of the transaction(s). A document must be clearly labeled in sufficient detail to enable the clerk to record the document in the appropriate record. A document describing two or more transactions between the same two parties and involving the same properties recordable as separate documents, may be recorded when the document is clearly labeled with the names of the transactions.
2. Names of the parties. The names of all parties to the conveyance must be listed on the first page. Documents with multiple titles must have the names of the parties clearly listed on the first page or cover sheet.
3. Names and addresses of parties. Instruments submitted for recording must contain the names and addresses of all indexed parties (direct/grantor and indirect/grantee). This requirement includes the name and address of the beneficiary on applicable loan instruments.
4. Return address. Provide the name and address of the person to whom the document will be returned.
5. Consideration. The true and actual consideration paid or to be paid. This is required on documents conveying or contracting to convey fee title.
6. Tax statements. The name and address of the person to whom the tax statements will be sent.
7. County Clerk Lien Records. When applicable, the lien amount must also be listed on the first page.
8. Clatsop County Assessor's account number. This includes the map and tax lot.
9. Clatsop County property address for the real property.
The first page is to contain the above information. If this is not on the first page, an additional $20 will be charged. A cover sheet may be used. If a cover sheet is used, it will be considered part of the document when recorded. Any errors in the cover sheet do not affect the transactions contained in the instrument itself. The cover sheet does not need to be separately signed or acknowledged.
If a document is rejected as "illegible" due to a notary and/or corporate seal or highlighting that covers text, the document can be re-done or the following options can be considered:
If you think the illegible information is either unimportant or unnecessary, it can be removed or crossed out. However, it is important to check with legal counsel before doing so. The information may be required.
If the form contains illegible text, a legible form of the same kind may be attached to the original, and should state "attached for legibility." Attaching extra pages will increase the total recording cost.